Outsourcing Advantage
Architecture
ExecutiveAssistant/ProjectManagertoaCEO
Neural analysis suggests this role is
optimal for Junior candidates.
“Executive Assistant / Project Manager to a CEO at Outsourcing Advantage. Skills: Project management, Task management, Email management, Communication, Coordination. Manage and organize the manager’s inbox to ensure timely responses and nothing is missed. Track project tickets/requests and daily tasks, following up to completion. Maintain task management systems and monitor deadlines. Coordinate follow-ups with internal team members, vendors, and clients. Keep project communications organized and”
What You'll Achieve.
Ensure tasks are completed on time and properly documented. Reporting and consolidating data to provide CEO with actionable insights.
Industry & Context.
solutions oriented
Please share a link to a Video introducing yourself in English, also tell us your work history and areas of work expertise. (You can use https://www. loom. com/looms to record and share the link).
What They're Looking For.
Must Have
3+ years of experience as CEO executive assistant with responsibility for project, tasks and email management. written and spoken English at a C1 Level without using AI with USA accent. Assertive standing firm with stakeholders on standards and project deadlines while remaining professional. Dispatching coordination skills. Ability to work in fast-paced environment task management. Smart and solutions oriented with independent thinking skills. Professional experience communicating externally with clients or vendors. Reporting and consolidating data to provide CEO with actionable insights. Comfortable using email systems and task or project management tools in a professional setting. Available to work during Eastern Time (ET) business hours. Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup).
Nice to Have
Familiarity with CRMs or ticketing systems. Experience supporting teams in architecture, construction, or engineering environments.
What You'll Do.
Manage and organize the manager’s inbox to ensure timely responses and nothing is missed.
Track project tickets/requests and daily tasks, following up to completion.
Maintain task management systems and monitor deadlines.
Coordinate follow-ups with internal team members, vendors, and clients.
Keep project communications organized and up to date.
Support management with scheduling, reminders, and general administrative assistance.
Ensure tasks are completed on time and properly documented.
How You'll Work.
Team & Collaboration
Coordinate follow-ups with internal team members, vendors, and clients.
Communication Scope
English communication skills; written and spoken English at a C1 Level; Professional experience communicating externally with clients or vendors
Process & Methodology
Project Manager, Track project tickets/requests, Maintain task management systems, Monitor deadlines, Coordinate follow-ups, Keep project communications organized
Full Job Description
Outsourcing Advantage is looking for a reliable and organized Executive Assistant / Project Manager to a CEO to support management with daily operations for a architectural company This role requires strong English communication skills, excellent follow-up ability, and someone who can stay on top of tasks, emails, and project tickets ### Key responsibilities include: * Manage and organize the manager’s inbox to ensure timely responses and nothing is missed * Track project tickets/requests and daily tasks, following up to completion * Maintain task management systems and monitor deadlines * Coordinate follow-ups with internal team members, vendors, and clients * Keep project communications organized and up to date * Support management with scheduling, reminders, and general administrative assistance * Ensure tasks are completed on time and properly documented **Requirements** ### * 3+ years of experience as CEO executive assistant with responsibility for project, tasks and email management * Strong written and spoken English at a C1 Level without using AI with USA accent * Assertive standing firm with stakeholders on standards and project deadlines while remaining professional. * Dispatching coordination skills * Ability to work in fast-paced environment task management * Smart and solutions oriented with independent thinking skills * Professional experience communicating externally with clients or vendors * Reporting and consolidating data to provide CEO with actionable insights * Comfortable using email systems and task or project management tools in a professional setting * Available to work during Eastern Time (ET) business hours * Ability to provide details of work equipment (computer/laptop, headset, webcam), power setup (including backup), and internet connection (including backup) * Please share a link to a Video introducing yourself in English, also tell us your work history and areas of work expertise.(You can use https://www.loom.com/looms to record and sh
Applying for this Executive Assistant / Project Manager to a CEO role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
ANONYMOUS · UNFILTERED
What do employees actually say about Outsourcing Advantage?
Real rants from real employees. Read before you apply.