Jll
real estate
ExecutiveAssistant,PDS
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Assistant, PDS at Jll. Skills: Executive support, Calendar management, Travel coordination, Communication. Manage complex calendars for senior executives. Coordinate domestic and international travel arrangements”
Industry & Context.
Proactively identifying and resolving scheduling conflicts
Must be authorized to work in the United States without sponsorship
What They're Looking For.
Must Have
5+ years of experience supporting C-suite or senior executive-level leaders, Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Experience with expense management platforms (e.g., PeopleSoft/Concur), Exceptional organizational skills and attention to detail, written and verbal communication skills, Ability to handle sensitive and confidential matters with professionalism and discretion, Proactive, self-directed, and able to anticipate executive needs, Flexible and adaptable in a fast-paced, constantly evolving environment
Nice to Have
Prior experience in a corporate or professional services environment, Executive presence and the ability to represent leadership positively across all interactions, Comfort managing multiple priorities simultaneously without losing attention to detail, A team-first mindset with a collaborative and solutions-oriented approach
What You'll Do.
Manage complex calendars for senior executives
Coordinate domestic and international travel arrangements
and proofread correspondence
Prepare presentations
and meeting materials
Capture and distribute meeting notes
Handle confidential and sensitive information
Support special projects and strategic initiatives
Process and reconcile expense reports
How You'll Work.
Team & Collaboration
Serve as a liaison between senior leadership and internal/external stakeholders; Coordinate leadership team meetings, offsites, and town halls; Collaborate across the globe; Contribute to team success
Communication Scope
written and verbal communication skills
Process & Methodology
Track deadlines, Ensure timely follow-up
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. **Position Overview:** JLL's Project & Development Services (PDS) Americas team is seeking a highly organized, proactive, and detail-oriented Executive Assistant to support senior leadership located in the South Central Region. This role is integral to the smooth operation of a fast-paced, high-performing team and requires someone who can anticipate needs, manage competing priorities, and represent the executive team with professionalism and discretion. **What this job involves:** * In this role as an Executive Assistant at JLL, you will be an integral part of our team, collectively shaping a brighter way for our clients, ourselves, and our fellow employees. * You will be empowered to thrive, as we believe the most effective teams are built when everyone has the opportunity to contribute and succeed. * You will have the chance to work in a culture of collaboration, both locally and across the globe, setting JLL apart as a leader in the industry. * We embrace innovative ways of working and provide various opportunities for you to strengthen and advance your career, always prioritizing your growth and development. * Additionally, we highly value your well-being and champion inclusivity and a sense of belonging, fostering a supportive and inspiring work environment. **What your day-to-day will look like:** * Manage complex calendars for several senior executives, including scheduling internal and external meeting
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