Civitas Public Affairs Group
non-profit
ExecutiveAssistant,PartnerOperations
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Assistant, Partner Operations at Civitas Public Affairs Group. Skills: Executive Assistant, Calendar Management, Travel Coordination. Manage complex leadership calendars. Coordinate all travel logistics”
Industry & Context.
exercise sound judgment; resolve conflicts
What They're Looking For.
Must Have
5–10+ years of experience in an executive assistant or comparable administrative role, Demonstrated experience managing complex calendars and coordinating travel in a high-demand setting, Exceptional organizational skills and impeccable attention to detail, written and verbal communication skills, with the ability to interact professionally with senior stakeholders, Ability to manage multiple priorities, exercise sound judgment, and follow through consistently, High level of discretion and professionalism in handling sensitive information, computer and technology skills, including proficiency in Microsoft Office and Google Suite (with an emphasis on Outlook), Reliable, proactive, and comfortable operating in a fast-paced environment
Nice to Have
ideally supporting senior leaders in a professional services, nonprofit, or public affairs environment, Bachelor’s degree preferred
What You'll Do.
Manage complex leadership calendars
Coordinate all travel logistics
Ensure leadership is prepared for meetings
Facilitate clear communication and coordination
Manage expense reporting and reimbursements
Support logistics for internal meetings
Partner with support staff
Oversee general office processes
Perform other duties as required
How You'll Work.
Team & Collaboration
Coordinate across internal teams; Coordinate with external stakeholders; Partner with support staff across Civitas offices
Communication Scope
written and verbal communication skills; interact professionally with senior stakeholders
Full Job Description
ABOUT CIVITAS Civitas Public Affairs Group, an Orchestra company, is a values-based public affairs firm that delivers winning advocacy campaigns for our clients and the communities they serve. We enlist experts, leverage relationships, and build coalitions to address some of the most pressing political and societal challenges of our day, including climate change, protecting our democracy, reproductive health, and advancing the rights of LGBTQ people. Our bipartisan firm brings proven experience developing innovative advocacy campaigns to win substantive policy change at the local, state, and national levels. With offices in Boston, New York City, and Washington DC, we work closely with the nation’s leading philanthropists, non-profit organizations, and movements to substantively impact progressive issues and causes. Some of our current and former clients include the Black Futures Policy Institute, CityHealth, the Collaborative for Gender and Reproductive Equity, Citizens for Responsible Energy Solutions, Center for Secure and Modern Elections, Inseparable, National Council for Mental Wellbeing, the Pipeline Fund, the Trevor Project, Voices for Healthy Kids, and more. We are seeking an Executive Assistant, Partner Operations to join our New York team. This is a hybrid position that requires three days in the office per week and two days of remote work. ABOUT THIS ROLE This role provides dedicated executive support to our Principal/Partners, with responsibility for managing calendars, travel, and operational coordination for the New York City office and reports to the Chief of Staff. The Executive Assistant, Partner Operations will own complex calendar management across multiple senior leaders, coordinate travel and logistics, and serve as a central point of coordination across internal teams and external stakeholders. This role requires sound judgment, discretion, and the ability to anticipate needs, resolve conflicts, and calmly maintain stability in a fast-moving e
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