Pavago
automotive
ExecutiveAssistant(Operations,ClientCoordination&CRMManagement)
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Assistant (Operations, Client Coordination & CRM Management) at Pavago. Skills: Client Communication, CRM Management, Operations Coordination, Scheduling. Manage inbound client inquiries. Prioritize urgent client requests”
What You'll Achieve.
Client communication remains fast, professional, and organized; CRM records and workflows stay clean and accurate; Projects and contractor deliverables stay on track; Scheduling and operational coordination run smoothly; Leadership spends less time chasing follow-ups and operational details; Daily operations remain organized, responsive, and execution-focused; Responsiveness and professionalism in client communication; CRM accuracy and organization; Timely follow-through on tasks and operational requests; Scheduling efficiency and calendar management; Contractor coordination and deadline adherence; Reduction in operational bottlenecks; Leadership satisfaction and operational reliability
Industry & Context.
What They're Looking For.
Must Have
2+ years of experience supporting founders, executives, operations teams, or small business owners, Experience in executive assistance, operations coordination, or administrative support, Experience in client communication, Hands-on experience with GoHighLevel (GHL), Hands-on experience with Google Workspace, Hands-on experience with Gmail, Hands-on experience with Google Calendar, Hands-on experience with Google Drive, Hands-on experience with Google Docs, Experience managing CRM workflows and operational tracking systems, Organizational and workflow management skills, Excellent written and verbal English communication skills, Attention to detail and operational accuracy, Ability to manage priorities independently without constant oversight, Reliable remote work setup and stable internet connection
Nice to Have
Experience in automotive industry operations, Experience in client coordination, Experience in service-based businesses, Familiarity with Gamma, Familiarity with Google Slides, Familiarity with PowerPoint, Familiarity with Notebook LM, Familiarity with presentation and research tools, Experience supporting founders in fast-paced businesses
What You'll Do.
Manage inbound client inquiries
Prioritize urgent client requests
Draft and send client updates
Maintain communication and responsiveness
Track ongoing conversations
Coordinate with freelance contractors and vendors
Maintain communication between contractors
Ensure tasks and timelines remain organized
Escalate delays or operational issues proactively
Manage and maintain CRM records
Keep CRM records organized and accurate
Support onboarding workflows and operational setup
Ensure CRM hygiene and operational consistency
and meeting coordination
Coordinate meetings and operational priorities for leadership
and materials for meetings
Conduct operational and market research
Organize research findings into actionable summaries
Support leadership with operational decision-making
How You'll Work.
Team & Collaboration
Coordinate with freelance contractors and vendors; Maintain communication between contractors, clients, and leadership; Support leadership with daily priorities and workflow tracking
Communication Scope
Excellent written and verbal English communication skills; Professional client-facing skills; Professional client updates; Professional communication
Process & Methodology
Track deliverables, deadlines, and project progress, Ensure tasks and timelines remain organized and on schedule, Escalate delays or operational issues proactively
Full Job Description
### **🚗 Executive Assistant (Operations, Client Coordination & CRM Management) – Remote | U.S. Hours** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Business Hours ### **🚀 About the Role** At Pavago, one of our clients is hiring an **Executive Assistant (Operations & Client Coordination)** to support daily operations, client communication, CRM management, scheduling, and workflow coordination within a fast-growing automotive business. This is not a basic administrative role. You’ll act as a key operational partner to the founder by helping manage: * client communication * contractor coordination * CRM organization * scheduling and operational workflows * follow-ups and execution tracking * day-to-day operational support This role is ideal for someone who is: * highly organized * proactive * detail-oriented * execution-focused * comfortable managing multiple moving parts simultaneously If you thrive in fast-paced operational environments and enjoy keeping projects, communication, and workflows organized — this role is a strong fit. ### **🔥 What You’ll Own** ### **Client Communication & Coordination** * Manage inbound client inquiries and prioritize urgent requests * Draft and send professional client updates, summaries, and follow-ups * Maintain strong communication and responsiveness throughout active projects * Track ongoing conversations and maintain organized communication workflows * Ensure a high-quality client experience across all touchpoints ### **Contractor & Project Coordination** * Coordinate with freelance contractors and vendors on active projects * Track deliverables, deadlines, and project progress * Maintain communication between: * contractors * clients * leadership * Ensure tasks and timelines remain organized and on schedule * Escalate delays or operational issues proactively ### **CRM & Administrative Operations** * Manage and maintain CRM records inside **GoHighLevel (GHL)** * Keep: * client records * pipelines * workflows * no
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