Reflection
Operations
ExecutiveAssistant,OfficeoftheCEO
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant, Office of the CEO at Reflection. Skills: Executive support, Calendar management, Logistics coordination. Manage complex calendars. Make thoughtful tradeoffs”
Industry & Context.
Anticipate needs; Operate in ambiguity
What They're Looking For.
Must Have
Significant experience supporting c-suite leadership, Exceptional calendar management skills, Demonstrated ability to handle highly sensitive information, Excellent written and verbal communication skills, Comfort with both executive assistant and personal assistant tasks, Follow-through, attention to detail, Proficiency with Google Workspace, Proficiency with Slack, Proficiency with modern productivity tools, Based in New York
Nice to Have
Experience with Ramp, Experience with AI tools
What You'll Do.
Manage complex calendars
Make thoughtful tradeoffs
Resolve scheduling conflicts
Make prioritization calls
Schedule internal meetings
Handle walk-up requests
Organize requests into follow-through
Coordinate travel end-to-end
Coordinate visa documentation
Gather required signatures
Ensure forms are completed
Maintain organized office environment
Support operational needs
Handle personal logistics
Support administrative workflows
How You'll Work.
Communication Scope
Written communication; Verbal communication
Full Job Description
OUR MISSION Reflection’s mission is to build open superintelligence and make it accessible to all. We’re developing open weight models for individuals, agents, enterprises, and even nation states. Our team of AI researchers and company builders come from DeepMind, OpenAI, Google Brain, Meta, Character.AI, Anthropic and beyond. ABOUT THE ROLE We’re looking for an exceptionally organized, reliable, and discreet Executive Assistant to support a senior leadership team in New York. This is a high-touch role that combines executive support, in-office coordination, and hands-on personal logistics, and is best suited to someone who genuinely enjoys high-touch support and being the day-to-day point person for a founder. The right person will be strong on calendar management and scheduling, comfortable making thoughtful tradeoffs, and able to keep priorities, logistics, and follow-through tight in a fast-changing environment. This role requires someone who is self-directed, anticipates needs before they become problems, operates well in ambiguity, adapts quickly as priorities shift, and stays calm under pressure. This is a highly practical role for someone who is equally comfortable behind a laptop, in the office, and out handling real-world logistics as needed. This role requires excellent judgment, a high degree of independence, and someone who can operate with minimal oversight while keeping the senior leadership team’s day running smoothly. WHAT YOU'LL DO - Own and manage complex, fast-moving calendars across multiple time zones, making thoughtful tradeoffs and constant adjustments as priorities shift. - Proactively protect focus time, resolve scheduling conflicts, and make smart prioritization calls. - Own internal meeting scheduling and calendar logistics. - Handle walk-up requests and real-time asks from the senior leadership team and visiting stakeholders, filtering and organizing them into actionable follow-through. - Own end-to-end travel coordination, including fli
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