Yonex
Admin
ExecutiveAssistant/OfficeManager
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Assistant / Office Manager at Yonex. Skills: Executive support, Office management, Calendar management, Travel coordination. Manage President's complex calendar. Schedule internal and external meetings”
Industry & Context.
Solutions-oriented
Prolonged periods of sitting, Ability to lift up to 25 pounds
What They're Looking For.
Must Have
5–8 years of experience, Support C-suite or senior leadership, Proficiency in Microsoft Office Suite, Exceptional organizational skills, High degree of attention to detail, Proven ability to manage competing priorities, Maintain composure under pressure, High level of discretion, Sound judgment handling sensitive information
Nice to Have
Experience with project management tools, Experience with scheduling tools, Experience supporting leadership in a Japan-headquartered organization, Experience supporting leadership in an Asian multinational organization, Cultural fluency, Communication fluency, Passion for sports, Passion for sporting goods industry
What You'll Do.
Manage President's complex calendar
Schedule internal and external meetings
Resolve calendar conflicts
Ensure preparedness for engagements
Coordinate domestic travel arrangements
Coordinate international travel arrangements
Prepare correspondence
Prepare presentations
Prepare briefing materials
Edit briefing materials
Serve as liaison between President and departments
Serve as liaison between President and vendors
Serve as liaison between President and stakeholders
Handle communications with professionalism
Handle communications with discretion
Assist with special projects
Assist with strategic initiatives
Follow-up on action items
Ensure timely execution of action items
Manage expense reporting
Manage expense reconciliation
Handle confidential information with integrity
Oversee office day-to-day operations
Ensure productive office environment
Ensure professional office environment
Ensure welcoming office environment
Manage office supply inventory
Procure office supplies
Manage vendor relationships
Serve as primary contact for building management
Serve as primary contact for maintenance
Serve as primary contact for service providers
Lead office refresh initiative
Coordinate space planning
Coordinate furniture upgrades
Coordinate equipment upgrades
Coordinate vendor coordination for modernization
Coordinate onboarding logistics for new employees
Coordinate workspace setup
Coordinate equipment provisioning
Coordinate office orientation
Coordinate company events
Plan company meetings
Execute company meetings
Execute internal events
Execute team activities
Maintain office procedures
Improve office procedures
Maintain filing systems
Improve filing systems
Maintain administrative workflows
Improve administrative workflows
Manage incoming calls
Handle general office inquiries
Support Administration team with ad hoc projects
How You'll Work.
Team & Collaboration
Internal departments; External stakeholders; HR/Admin team; Administration team
Communication Scope
Written communication; Verbal communication
Full Job Description
## Summary At Yonex, curiosity drives us, and excellence fuels our every move. Founded in 1946 with a vision to bring joy to the world through sport, our legacy is rooted in innovation. Our engineers, designers, and artisans craft world-class sporting equipment that redefines performance and design, always staying true to our mission: to unite the world and deepen the connection between people and the game. The Executive Assistant/Office Manager serves as a trusted partner to the President and a central hub for the Yonex USA office. This dual-function role blends high-level executive support with hands-on office operations, requiring a professional who thrives on anticipating needs, maintaining order, and enabling the organization to run smoothly and efficiently. The ideal candidate is resourceful, discreet, and energized by a fast-paced environment where no two days are the same. ## Responsabilities Executive Support Manage and maintain the President's complex calendar, including scheduling internal and external meetings, resolving conflicts, and ensuring preparedness for all engagements Coordinate all domestic and international travel arrangements for the President, including flights, hotels, ground transportation, and itineraries Prepare and edit correspondence, presentations, reports, and briefing materials on behalf of the President Serve as a liaison between the President and internal departments, vendors, and external stakeholders — handling communications with professionalism and discretion Assist with special projects, strategic initiatives, and follow-up on action items to ensure timely execution Manage expense reporting and reconciliation for the President Handle confidential information with the utmost integrity Office Management Oversee the day-to-day operations of the office to ensure a productive, professional, and welcoming environment Manage office supply inventory, procurement, and vendor relationships (facilities, equipment, etc.) Serve as the pri
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