ExecutiveAssistant/OfficeManager

Providing proactive calendar management and administrative support for four executives

aligning schedules and priorities to support business needs

Partnering with Executive Assistants and the Executive Business Partner to coordinate timelines

and key deliverables across the executive and senior leadership team

Managing domestic and international travel logistics

including itineraries

and executive event coordination

Overseeing expense reporting

and purchase order processing

Coordinating meetings and events

including board meetings

leadership onsites/offsites

Serving as a liaison between executives

helping manage communications

Partnering with Talent Acquisition by scheduling candidate interviews with executives as needed

Leading and supporting special projects

and operational initiatives that add value to the organization.

Attending meetings as needed to capture notes

and support follow-up execution.

Maintaining document repositories and support organization of executive materials and presentation

Overseeing office services and ensuring day-to-day operations

and procedures run efficiently and seamlessly across Wpromote’s LA headquarters

Opening the office and ensuring the space is set up

and welcoming for employees

Partnering with building management to submit work orders

activate keycard access

and provide parking access as needed

and unpacking deliveries for the office

including office supplies

while maintaining appropriate inventory levels

Ordering and setting up breakfast or lunch for in-person client and team meetings

and providing hands-on support for office and event logistics

Planning engaging office events and team-building activities

including regular in-office programming and ERG-themed events

in partnership with internal stakeholders

Maintaining the aesthetic integrity of the office

and helping drive employee foot traffic and engagement in the LA office

Managing conference room calendars and office or desk booking for visitors

and assisting with other office operations projects as needed in support of Wpromote’s hybrid

remote-first environment

Providing support on in-office days Monday through Wednesday during the fixed onsite schedule

while remaining flexible for earlier meeting setup and occasional after-hours events as business needs require

Multitasking across Executive Assistant and Office Management responsibilities during in-office days to ensure both executive support and office operations are handled effectively