Spellbook
legal
ExecutiveAssistant&OfficeManager
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Assistant & Office Manager at Spellbook. Skills: Executive Assistant Support, Office Management. Provide shared administrative support to members of the executive leadership team. Support executives with scheduling, calendar coordination, travel arrangements, and general operational support”
What You'll Achieve.
enabling the executives to focus on driving company growth and strategy; ensuring the Toronto office runs like clockwork; ensure a productive, well-functioning work environment
Industry & Context.
Available to work onsite 5-days a week at our office in Toronto
What They're Looking For.
Must Have
3+ years of experience in executive assistance, office management, or a similar role, organizational skills and attention to detail, Ability to multitask, prioritize, and thrive in a fast-paced environment, Excellent written and verbal communication skills, Experience with event coordination and travel management, A proactive and positive attitude with the ability to work both independently and as part of a team, Ability to maintain confidentiality and discretion in handling sensitive matters, Available to work onsite 5-days a week at our office in Toronto
What You'll Do.
Provide shared administrative support to members of the executive leadership team
Support executives with scheduling
calendar coordination
and general operational support
Coordinate domestic and international travel
and itineraries for the team
Coordinate across teams to support executive initiatives
and execution of meetings and events
and submit expense reports to ensure timely reimbursement
and presentations as requested
Handle confidential and sensitive information with discretion and sound judgment
Provide ad hoc administrative support to the broader team as needed
Support additional projects and responsibilities as assigned
Own day-to-day operations of the Toronto office to ensure a productive
well-functioning work environment
Manage office supplies
and vendor relationships
Coordinate office usage and ensure facilities are clean
and appropriately maintained
Serve as the primary liaison with the landlord and building management on maintenance and facilities matters
Track and manage office-related budgets and expenses
Coordinate office and facilities aspects of employee onboarding and offboarding in partnership with People and IT
Organize and support internal and external events
and employee activities in the office
Manage incoming and outgoing mail and packages
Oversee meeting room bookings and the shared office calendar
Identify opportunities to improve office and administrative processes and implement efficiencies as appropriate
Take on additional office and facilities responsibilities as needed
How You'll Work.
Team & Collaboration
Coordinate across teams to support executive initiatives, deadlines, and information flow; Coordinate office and facilities aspects of employee onboarding and offboarding in partnership with People and IT; Ability to work as part of a team
Communication Scope
Excellent written and verbal communication skills
Full Job Description
Spellbook is the most comprehensive AI copilot for transactional lawyers. It works directly inside Microsoft Word to help legal teams draft, review, and negotiate contracts up to 10x faster and with greater precision. Today, more than 4,000 law firms, in-house teams, and solo practitioners rely on Spellbook to simplify their workflows and eliminate the drudgery of everyday contract work. We are backed by leading investors including Khosla Ventures, Thomson Reuters Ventures, Inovia Capital, The LegalTech Fund, Bling Capital, and Moxxie Ventures. The company recently raised $50 million in Series B funding, led by Keith Rabois at Khosla Ventures, bringing its total funding to more than $80 million. *This is an existing vacancy ABOUT THE ROLE As the Executive Assistant & Office Manager, you will provide administrative support to the executive leadership team while ensuring smooth day-to-day operations in the Toronto office. You will play a key role in enabling the executives to focus on driving company growth and strategy, and you will be the go-to person for ensuring the Toronto office runs like clockwork. RESPONSIBILITIES Executive Assistant Support - Provide shared administrative support to members of the executive leadership team, including the COO, CRO, CSO, VP Sales, VP Engineering, VP Finance and others as required. - Support executives with scheduling, calendar coordination, travel arrangements, and general operational support. - Coordinate domestic and international travel, including flights, accommodations, and itineraries for the team. - Coordinate across teams to support executive initiatives, deadlines, and information flow. - Assist with planning, coordination, and execution of meetings and events. - Track, prepare, and submit expense reports to ensure timely reimbursement. - Prepare reports, documents, and presentations as requested. - Handle confidential and sensitive information with discretion and sound judgment. - Provide ad hoc administrative support
Applying for this Executive Assistant & Office Manager role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Ashby
- Ashby is a fast modern ATS — most applications take under 3 minutes.
- The resume parser is strong; verify parsed experience dates and job titles.
- Custom screening questions are often scored algorithmically — answer completely.
- Location field affects geo-based screening; use your actual metro area.
ANONYMOUS · UNFILTERED
What do employees actually say about Spellbook?
Real rants from real employees. Read before you apply.