Company
ExecutiveAssistant
“Executive Assistant. Skills: Executive support, Calendar management, Travel arrangements. Manage complex business and personal calendars. Plan and prepare travel arrangements”
Industry & Context.
Excellent problem-solving skills; Curiosity and determination to find resolutions
Required travel – 10% travel to St. Louis office or other areas as needed., Mainly local travel within the Boston area as needed, Regularly required to stand, sit, talk hear & use hands and fingers to operate keyboards
What They're Looking For.
Must Have
3+ years’ experience in the support of senior-level executives, Advanced knowledge of Microsoft Office, including Excel, Word, PowerPoint, Access, and Outlook, Extensive meeting planning and travel arrangement experience, Advanced scheduling and planning skills with the ability to prioritize and be flexible while performing multiple, highly complex administrative tasks., Must be extremely detail oriented, Ability to communicate to the executive team and board members via written and verbal communication, Excellent problem-solving skills combined with curiosity and determination to find resolutions, Proven track record of success navigating large, complex corporations, preferably multinationals., sense of cultural awareness, Two or Four-Year College Degree
Nice to Have
Works well in a collaborative/cross-functional willing to roll up sleeves to help other EAs when needed
What You'll Do.
Manage complex business and personal calendars
Plan and prepare travel arrangements
Coordinate invitations for meetings and conference calls
and track expense reports
Exercise independent judgment or decision making
Assist in presentation preparation
Prepare PowerPoint presentations
compose and edit business and personal letters
and prepare materials
Coordinate internal and external meeting requests
Act as project administrator and team member
Prioritize and handle all communications
Respond to inquiries/requests on behalf of executives
Advise executives of pending circumstances
Perform basic administrative duties
Acquire in-depth knowledge of company policies
Act as an ambassador on behalf of company
Performs other job-related duties
How You'll Work.
Team & Collaboration
Collaborate with other EAs; Collaborate with senior executives; Works well in a collaborative/cross-functional environment; Willing to roll up sleeves to help other EAs
Communication Scope
Ability to communicate to the executive team and board members via written and verbal communication
Process & Methodology
Act as project administrator
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