Amazon EU Sarl
Administrative Support, Logistics
ExecutiveAssistant,InternationalGFP,FPAC
Neural analysis suggests this role is
optimal for Executive candidates.
“Executive Assistant, International GFP, FPAC at Amazon EU Sarl. Skills: Executive support, Calendar management, Travel coordination, Process improvement. Manage Director's complex calendar. Prioritize meeting requests”
What You'll Achieve.
Ensure time allocation reflects business priorities; Keep organization running with discipline and pace; Reduce friction in processes; Improve operating efficiency; Simplify processes where possible; Ensure Director's priorities are understood; Ensure operational coordination runs smoothly; Ensure smooth day-one experience
Industry & Context.
Problem resolution; Escalation resolution; Independent judgment
Multi-country trips, Visa requirements
What They're Looking For.
Must Have
Domestic or international travel coordination, Handling confidential information, English communication skills, Completing complex tasks quickly, Advanced Executive Assistant experience, Managing complex calendars, Microsoft Office Suite proficiency, Collaboration tools proficiency, Resolving problems and escalations independently
Nice to Have
Bachelor's degree, Mentoring team members, Working with vendors or partners, Supporting senior leaders in supply chain, Supporting senior leaders in operations, Supporting senior leaders in procurement, Supporting senior leaders in transportation, Multi-country European environment experience, Cross-cultural awareness, Proficiency in French, Proficiency in German, Proficiency in another European language, Optimizing cross-team administrative processes, Driving best practices beyond a single team, Creating original content, High autonomy, Independent judgment on prioritization, Independent judgment on stakeholder management, Independent judgment on escalation resolution
What You'll Do.
Manage Director's complex calendar
Prioritize meeting requests
Coordinate travel arrangements
Build recurring business rhythms into calendar
Ensure pre-reads and agendas are distributed
Track action items post-meeting
Flag overdue commitments
Prepare content on behalf of Director
Collect content on behalf of Director
Curate content on behalf of Director
Create original content
Draft written communications
Edit written communications
Send written communications
Resolve escalations and roadblocks
Define administrative support structure
Maintain administrative support structure
Identify administrative process improvements
Implement administrative process improvements
Identify cross-team procedure improvements
Implement cross-team procedure improvements
Optimize meeting governance
Optimize communication flows
Optimize information-sharing mechanisms
Drive out waste from processes
Serve as first point of contact
Triage inbound requests
Route requests appropriately
Build working relationships with EAs
Build working relationships with Chiefs of Staff
Facilitate cross-organizational coordination
Influence stakeholders
Communicate effectively across locales
Communicate effectively across roles
Communicate effectively across functions
Plan leadership offsites
Execute leadership offsites
Plan organizational milestones
Execute organizational milestones
Manage onboarding logistics
Support headcount tracking
Process purchase orders
Support administrative workflows
Lead hiring process for administrative roles
Mentor administrative support staff
Develop administrative support staff
How You'll Work.
Team & Collaboration
Cross-functional coordination; Working relationships with EAs; Working relationships with Chiefs of Staff; Cross-organizational coordination; Collaboration with adjacent leaders; Collaboration with Global Fleet and Products; Collaboration with Regional Operations; Collaboration with Finance; Collaboration with HR; Collaboration with Legal; Collaboration with external contacts
Communication Scope
Written communication; Verbal communication; Stakeholder communication; Cross-cultural communication
Process & Methodology
Logistics management
Full Job Description
Amazon's Fleet Procurement and Capacity Planning (FPAC) team owns the end-to-end strategy for planning, procuring, deploying, and managing the fleet that powers Amazon's delivery operations internationally. The team operates across multiple countries, manages relationships with OEMs and Fleet Management Companies, and oversees a billion-dollar fleet business that is scaling rapidly. We are looking for an experienced, resourceful, and highly organized Executive Assistant to support the team. This is not a passive calendar management role. You will be the operational backbone of a Director-level organization spanning multiple countries, and a stakeholder map that extends to VP-level leaders across Operations, Finance, Legal, and partner organizations. The right candidate exercises judgment daily on behalf of the Director, anticipates needs before they surface, and independently resolves problems rather than escalating them. You will manage competing priorities in a fast-paced environment, handle sensitive information with discretion, and play a direct role in keeping the organization running with discipline and pace. Your work will be tactical but will increasingly require strategic thinking: understanding the Director's priorities, recognizing what matters, and making trade-offs across time, quality, and resources without being told. You will also be expected to influence stakeholders across the organizations you support, drive cross-team process improvements, and contribute or create original content (communications, presentations, agendas, SOPs) on behalf of the Director. Key job responsibilities Calendar, Travel & Time Management - Own and manage the Director's complex, multi-timezone calendar across internal and external stakeholders, proactively resolving conflicts and ensuring time allocation reflects business priorities. - Exercise independent judgment in prioritizing meeting requests, protecting focus time, and ensuring the Director's schedule supports both s
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