ExecutiveAssistantII

Provides executive-level administrative support

including complex calendar management

and project management.

Anticipates executive needs and proactively identifies solutions to administrative and operational challenges.

Addresses administrative/operational inquiries

and prioritizes needs using in-depth knowledge of policies and procedures.

Initiates travel arrangements and expense reporting on executive’s behalf.

Organizes all aspects of meetings

including (but not limited to) agenda preparation

and document development.

Acts as the primary point of contact between executive and internal/external stakeholders (customers

Serves as a liaison for organizational initiatives

representing the executive at various meetings and committees.

Initiates communications with other leaders as they relate to operational

and substantive matters.

Manages and oversees projects

and ensured follow-through on priorities.

Develops complex documents and correspondence independently or with executive input.

Prepares special reports

independently conducting needed research

and summarizing information.

May present this material/information to others.

Establishes and maintains filing systems and confidential records

handling highly confidential and sensitive information with absolute integrity and discretion.

Operates and maintains office may order supplies as needed.

Assists with departmental budget administration.

composing and initiating return correspondence on behalf of the executive as appropriate.

Mentors other administrative staff

answering questions and providing training as needed.