Ecolab
ExecutiveAssistantII
“Executive Assistant II at Ecolab. Skills: Executive Assistant, calendar management, Microsoft Office Suite, confidential information management, travel coordination, financial administration. Manage complex calendars and scheduling for the EVP and Corporate Development team. Coordinate and prepare agendas, correspondence, presentations, and reports”
What You'll Achieve.
deliver high-quality results under tight deadlines
Industry & Context.
proactive problem-solving; Demonstrated ability to anticipate needs, prioritize effectively, and problem solve
No immigration sponsorship available, Undergo additional background screens and/or drug/alcohol testing for customer credentialing, Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab
What They're Looking For.
Must Have
High School Diploma or GED, Minimum of 3 years’ experience as an Executive Assistant, at least 2 years supporting at the Fortune 500 level, Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), calendar management, organizational typing proficiency of 55 WPM, Proven ability to manage sensitive and confidential information with the highest integrity, No immigration sponsorship available
Nice to Have
Bachelor’s Degree in Business Administration or related field, Experience working in large, complex organizations (10,000+ employees), Excellent written and verbal communication skills with executive presence, Demonstrated ability to anticipate needs, prioritize effectively, and problem solve, Polished grammar, spelling, and attention to detail, customer focus, professional demeanor, and collaborative mindset, Flexibility and adaptability in a fast-paced, dynamic environment
What You'll Do.
Manage complex calendars and scheduling for the EVP and Corporate Development team
Coordinate and prepare agendas
Handle financial administration
Coordinate and oversee domestic and international travel logistics
Produce polished deliverables leveraging Microsoft Word
Maintain digital and physical records
organize shared files
and ensure compliance with file retention policies
Prioritize and manage multiple
competing tasks to deliver high-quality results under tight deadlines
Provide general office and team support
Act as the first point of contact for internal and external stakeholders
Exercise sound judgment in managing priorities
handling confidential information
Support ad hoc projects and initiatives assigned
How You'll Work.
Team & Collaboration
Work collaboratively with other EA’s
Communication Scope
Excellent written and verbal communication skills with executive presence
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