ExecutiveAssistant–ContractLogistics

Great Bear (Part of the Culina Group) provides distribution services to FMCG clients. Customer centric service focus is delivered through a site-level empowered culture. At Culina we have a winning culture, we believe that our culture is one of the reasons our company continues to thrive… A place where you're valued, challenged, and inspired! We are seeking an exceptional Executive Assistant – Contract Logistics to deliver high-calibre, proactive support to our Contract Logistics leadership team. In this pivotal role, you will ensure the smooth, professional and efficient coordination of Board activity, senior leadership meetings and broader divisional operations. Acting as a trusted partner to senior stakeholders, you will exercise sound judgement, discretion and confidence while managing complex priorities and driving seamless executive support at the highest level. Key responsibilities of the Executive Assistant: Contract Logistics Board Support: * Coordinate the Divisional and CG Board pack process, including: * Collating submissions * Chasing inputs * Version control and final collation · * Provide full administrative support to Contract Logistics Board meetings, including: * Agenda coordination * Minute taking * Action tracking and follow-up * Act as a key point of contact to the CG Exec Board EA Executive diary and meeting management * Manage diaries for divisional board members * Proactively coordinate and prioritise meetings to ensure effective use of senior time * Hold regular catch-ups with Board members to understand upcoming admin and coordination requirements Meeting and event logistics * Manage all logistics for senior meetings, including: * Room bookings * Catering and lunch orders * Presentation coordination and collation * Coordinate travel and expenses for Contract Logistics Directors * Support the organisation and administration of: * SMMs * Roadshows * Other senior leadership and operational meetings Communication and approval support * Collate