Gradial
ExecutiveAssistant,CEO
“Executive Assistant, CEO at Gradial. Skills: executive support, scheduling, travel planning, inbox management, prioritization, ownership, reliability. Own the CEO calendar, prioritize requests, and shape each week around the most important work. Manage complex travel planning for customer meetings, internal events, and key company priorities, handling changes with speed and accuracy”
What You'll Achieve.
creating the structure, follow-through, and day-to-day leverage that helps the CEO spend time where it matters most; keeping complex work moving; ensure important decisions and next steps do not get lost; improve operating rhythm; protect focus time; keep priorities moving; keep the business moving; improve it with better systems, documentation, and lightweight automation tools
Industry & Context.
practical mindset for improving systems and simplifying execution
What They're Looking For.
Must Have
4+ years of experience in executive support, executive operations, or a similar role in a high-velocity environment, Proven success supporting a senior executive with complex scheduling, shifting priorities, and a high volume of moving pieces, judgment and prioritization skills with the ability to make smart tradeoffs and protect executive time, Experience coordinating travel and external meetings with a high level of detail, discretion, and follow-through, Comfort supporting inbox management, calendar workflows, and related executive communications, Clear communicator who closes loops, flags issues early, and keeps work moving without adding friction, High level of ownership and reliability with the ability to operate independently in ambiguous situations, Comfort working in a Microsoft-first environment, including Outlook, Teams, and related productivity tools, attention to detail and a practical mindset for improving systems and simplifying execution
Nice to Have
Experience providing occasional support to multiple executives during high-priority moments, Familiarity with AI or automation tools that improve speed, organization, and reliability
What You'll Do.
and shape each week around the most important work
Manage complex travel planning for customer meetings
and key company priorities
handling changes with speed and accuracy
Support inbox workflows tied to scheduling
and follow-up so communication stays organized and responsive
and background materials that help the CEO show up ready for every interaction
Track action items and follow-ups across meetings
ensuring important decisions and next steps do not get lost
Partner closely with the CEO to improve operating rhythm
and keep priorities moving
Provide light support for internal events and team gatherings when needed
Step in to support other leaders on an as-needed basis when it helps keep the business moving
Spot repetitive coordination work and improve it with better systems
and lightweight automation tools
How You'll Work.
Team & Collaboration
Partner closely with the CEO; Step in to support other leaders on an as-needed basis
Communication Scope
Clear communicator who closes loops, flags issues early, and keeps work moving without adding friction
Process & Methodology
Track action items and follow-ups across meetings, ensuring important decisions and next steps do not get lost
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