Coursera
education
ExecutiveAssistant,CEO
“Executive Assistant, CEO at Coursera. Skills: Executive Assistant, CEO Support, Calendar Management, Travel & Logistics, Operational Support, Stakeholder Management, Project Management. Own the CEO's calendar end-to-end, prioritizing meetings based on strategic importance, protecting focused work time, managing conflicts proactively, and ensuring the CEO is always prepared for what's next. Plan and manage all CEO travel, events, and logistics, anticipating needs, building contingencies, and exec”
What You'll Achieve.
Ensure the CEO's time is protected and optimally deployed; Ensure the CEO office runs as a well-functioning system; Ensure the executive leadership team has the administrative infrastructure it needs to operate with speed and precision; Protecting, optimizing, and deploying the CEO's time effectively; Bring structure and predictability to a high-complexity environment; Operate with minimal supervision; Create access and find solutions, not to gatekeep or restrict; Protect and maximize the CEO's time through precision and flawless execution of core administrative responsibilities; Ensure the CEO office operates as a coordinated, well-run system rather than a collection of independent administrative tasks; Establish and continuously improve repeatable systems and processes that reduce friction, create predictability, and scale the CEO office's effectiveness over time; Earn a reputation as a trusted, solution-oriented partner to stakeholders across the organization – accessible, consistent in follow-through, and known for finding paths forward even when competing needs are in tension
Industry & Context.
finding solutions; solution orientation; finding paths forward
What They're Looking For.
Must Have
7+ years of experience in an executive support role, direct support to a C-Suite executive at a public or late-stage private company with 1,500+ employees, Experience managing complex scheduling, travel, and logistics in a high-stakes, fast-moving environment, Experience handling highly confidential information with consistent discretion and sound judgment, Experience coordinating across senior stakeholders, including C-Suite executives, Board members, and external partners, Experience managing projects from concept through execution, including status tracking, governance, and risk mitigation, Demonstrated ability to operate proactively and independently, anticipating needs, making decisions, and driving outcomes with minimal supervision, Clear, direct written and verbal communication skills
Nice to Have
Experience in an ops-oriented EA role with responsibility beyond individual executive support, such as team coordination, EA network lead, or cadence management, Experience working as part of an operational team with ability to get curious, network, and otherwise “connect dots”, Experience supporting or coordinating Board of Directors logistics, Track record of building and improving repeatable administrative systems, processes, and tools, Comfort operating at high pace with genuinely competing priorities and frequent last-minute demands, Experience working in a technology company environment with exposure to executive team dynamics and cross-functional coordination
What You'll Do.
Own the CEO's calendar end-to-end
prioritizing meetings based on strategic importance
protecting focused work time
managing conflicts proactively
and ensuring the CEO is always prepared for what's next
Plan and manage all CEO travel
building contingencies
and executing flawlessly including in last-minute and high-stakes situations
Manage CEO-related expenses and coordinate with Finance on budget tracking as needed
Serve as the operational lead across ETeam EAs
maintaining shared norms
aligning on logistics and scheduling decisions
and ensuring the EA network functions as a coordinated system rather than a set of independent supports
Own the operational setup and logistics for CEO-led recurring cadences
including Business Reviews and Board of Directors meetings
and operational preparation for E-Team meetings and in-person events
ensuring they run with precision and all participants arrive prepared
Work across the organization as a collaborative partner
responding to competing requests with a solution orientation and building a reputation for accessibility
How You'll Work.
Team & Collaboration
Partner with the Chief of Staff to drive CEO operations and administrative infrastructure; Build and maintain working relationships with internal stakeholders across the organization, treating them as customers and consistently finding solutions that advance their needs alongside the CEO's priorities; Earn a reputation as a trusted, solution-oriented partner to stakeholders across the organization; Serve as the operational lead across ETeam EAs, maintaining shared norms, aligning on logistics and scheduling decisions, and ensuring the EA network functions as a coordinated system rather than a set of independent supports; Work across the organization as a collaborative partner, responding to competing requests with a solution orientation and building a reputation for accessibility, follow-through, and trust; Experience coordinating across senior stakeholders, including C-Suite executives, Board members, and external partners; Experience working as part of an operational team with ability to get curious, network, and otherwise “connect dots”; cross-functional coordination
Communication Scope
Clear, direct written and verbal communication skills
Process & Methodology
Experience managing projects from concept through execution, including status tracking, governance, and risk mitigation
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