Wework
ExecutiveAssistant/BusinessOperationsLead
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant/ Business Operations Lead at Wework. Skills: Executive Support, Business Operations. Provide executive support to the Company’s General Counsel and International President, and their respective teams. Optimize business operations in a variety of functional areas”
Industry & Context.
A proven problem solver and able to make creative, forward-looking decisions
What They're Looking For.
Must Have
Work tactically, quickly and efficiently to support senior leadership whilst being adaptable to fast changing needs and priorities, A proven problem solver and able to make creative, forward-looking decisions, Demonstrate attention to detail and accuracy and ability to exercise discretion, Excellent Microsoft Excel and Powerpoint skills (as well as Google Sheets and Google Slides), Excellent project management skills, Excellent communication skills (written and verbal) and ability to manage complex projects with many cross-functional stakeholder, Ability to work with executives and senior stakeholders
What You'll Do.
Provide executive support to the Company’s General Counsel and International President
and their respective teams
Optimize business operations in a variety of functional areas
Act as a trusted liaison and maximize Leadership's efficiency by managing their time
communication and logistical needs
Serve as a point of contact between Leadership and internal/external stakeholders
Organize and manage complex calendars and conflicting priorities across multiple time zones
Assist with travel arrangements and monthly expense reporting
Coordinate meeting preparation and compile and distribute thorough meeting notes with clear action items and owners
Prepare and distribute reports and presentations and provide administrative support for all meetings
Create and maintain organizational charts across functions including new joiners
leavers and functional reorganizations
Support new joiners and onboarding/offboarding process
Communicate with internal and external contacts to ensure that all tasks are being executed in a timely manner and to Leaderships standards
Obtain signatures on legal documentation
and assist with posting of legal documentation
Assist with company board meetings as needed
including scheduling and collating of board materials
Schedule and drive the listening circles and support and drive engagement survey outcomes and action plans
Compose and lead team communications for Leadership
manage communication channels
plan regional and functional connection moments
and coordinate All Hands preparation including agenda
Plan senior leadership or cross functional visits to the market
Assist in managing Leadership T&E budget
Collaborate with functional leaders and cross-functional teams on ad hoc projects including change management initiatives
Oversee company-level reporting
qualitative and quantitative mechanisms to facilitate actionable processes and solutions
Lead execution of high priority strategic initiatives and projects for Leadership and the business
Engage with teams to provide specific operational projects for GM portfolio and program-level leadership support when needed
Manage cross-functional projects or bring together important stakeholders and help drive decisions
Develop and manage substantive training opportunities for the wider teams
How You'll Work.
Team & Collaboration
Serve as a point of contact between Leadership and internal/external stakeholders; Collaborate with functional leaders and cross-functional teams on ad hoc projects; Engage with teams to provide specific operational projects; Manage cross-functional projects or bring together important stakeholders and help drive decisions
Communication Scope
Excellent communication skills (written and verbal)
Process & Methodology
Excellent project management skills, Lead execution of high priority strategic initiatives and projects, Manage cross-functional projects
Full Job Description
# **About Us** At WeWork, we provide flexible workspace solutions to help businesses of all sizes thrive in more than 37 countries worldwide. The future of work is here, and we’re not just a part of that movement—we’re leading it. United by a desire to build a global community, our purpose is to give members the support to do their best work, and the space to take their ideas to new heights. Join us as we empower tomorrow’s world at work. About the Role The role of the Executive Assistant/ Business Operations Lead is to provide executive support to the Company’s General Counsel and International President, both based in London, and their respective teams whilst optimizing business operations in a variety of functional areas. In this role you will act as a trusted liaison and maximize Leadership's efficiency by managing their time, communication and logistical needs with high levels of discretion and foresight. **Responsibilities:** Executive Support: * Serve as a point of contact between Leadership and internal/external stakeholders * Organize and manage complex calendars and conflicting priorities across multiple time zones * Assist with travel arrangements and monthly expense reporting * Coordinate meeting preparation and compile and distribute thorough meeting notes with clear action items and owners * Prepare and distribute reports and presentations and provide administrative support for all meetings * Create and maintain organizational charts across functions including new joiners, leavers and functional reorganizations * Support new joiners and onboarding/offboarding process * Communicate with internal and external contacts to ensure that all tasks are being executed in a timely manner and to Leaderships standards * Obtain signatures on legal documentation, and assist with posting of legal documentation * Assist with company board meetings as needed, including scheduling and collating of board materials * Schedule and drive the listening circles and support an
Applying for this Executive Assistant/ Business Operations Lead role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Workday
- Workday has a multi-step form — save your progress after every section.
- "Apply With LinkedIn" can fail or lose data; manual entry is more reliable.
- Watch for the "Submit for Review" final step — hitting "Save" alone does not submit.
- Job requisition numbers are useful when following up with HR by email.
ANONYMOUS · UNFILTERED
What do employees actually say about Wework?
Real rants from real employees. Read before you apply.