Zone 5 Technologies
aerospace, defense, manufacturing, technology
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Assistant at Zone 5 Technologies. Skills: Executive support, Calendar management, Meeting coordination, Communication streamlining, Confidentiality, Organization, Proactiveness. Manage complex calendars for Vice President, including scheduling, prioritization, and optimizing time allocation.. Coordinate internal and external meetings, executive reviews, briefings, travel, and events.”
What You'll Achieve.
Ensures the executive team operates with maximum efficiency, clarity, and focus.; Meetings drive decisions and progress.
Industry & Context.
Solving complex challenges that matter.
Must be legally authorized to work in the United States., Must complete required employment eligibility verification form upon hire., Must be able to verify identity and eligibility to work in the United States.
What They're Looking For.
Must Have
Execution ability to craft polished, executive-ready content., High emotional intelligence, discretion, and ability to maintain confidentiality at all times., Demonstrated ability to work in fast-paced, dynamic environments with shifting priorities., Proficiency with Microsoft Office, Teams, Planner, and modern productivity tools.
Nice to Have
Experience supporting executives in aerospace, defense, manufacturing, or technology fields., Experience managing complex cross-functional workflows or executive-level project support., Familiarity with government contracting, program reviews, or technical organizations., Experience organizing leadership offsites or board-level meetings.
What You'll Do.
Manage complex calendars for Vice President
and optimizing time allocation.
Coordinate internal and external meetings
and support follow-up actions to ensure meetings drive decisions and progress.
and proofread executive correspondence
Maintain strict confidentiality and exercise excellent judgment in sensitive matters.
Serve as a point of contact between the executive team and employees
Track and manage executive action items
ensuring follow-through across functions.
Support onboarding of senior hires and coordinate key cross-functional events (e. g.
Assist in preparing materials for board meetings
and high-level program reviews.
Organize and maintain executive files
and digital workspaces.
How You'll Work.
Team & Collaboration
Serve as a point of contact between the executive team and employees, customers, partners, and board members.; Coordinate key cross-functional events (e. g. , leadership offsites, quarterly reviews).; Ensuring follow-through across functions on executive action items.
Communication Scope
Draft, edit, and proofread executive correspondence, presentations, and communications.; Streamline communications.
Process & Methodology
Managing complex cross-functional workflows, Executive-level project support, Tracking and managing executive action items, Ensuring follow-through across functions
Full Job Description
At Zone 5 Technologies, we're redefining what's possible in unmanned aircraft systems. Our team of engineers and innovators is developing cutting-edge autonomous solutions that push the boundaries of UAS technology - solving complex challenges that matter. We're building the future of UAS capabilities, and we're looking for exceptional talent to join us. If you're driven by hard problems, energized by rapid innovation, and ready to make an impact on next-generation flight systems, you belong here. Position Summary The Executive Assistant (EA) to the Vice President is a critical, high-trust partner who ensures the executive team operates with maximum efficiency, clarity, and focus. This role manages executive schedules, prepares materials, streamlines communications, protects executive time, and enables smooth coordination across programs, functions, and external partners. The EA must be proactive, detail-obsessed, highly organized, discreet, and capable of anticipating needs before they arise. This is a role for someone who thrives in a fast-paced, mission-driven environment and enjoys enabling high-performance teams. Responsibilities Executive Support Manage complex calendars for Vice President, including scheduling, prioritization, and optimizing time allocation. Coordinate internal and external meetings, executive reviews, briefings, travel, and events. Prepare agendas, collect pre-reads, and support follow-up actions to ensure meetings drive decisions and progress. Draft, edit, and proofread executive correspondence, presentations, and communications. Maintain strict confidentiality and exercise excellent judgment in sensitive matters. Operational Coordination Serve as a point of contact between the executive team and employees, customers, partners, and board members. Track and manage executive action items, ensuring follow-through across functions. Support onboarding of senior hires and coordinate key cross-functional events (e.g., leadership offsites, quarterl
Applying for this Executive Assistant role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Greenhouse
- Create a Greenhouse profile before applying — it saves time across multiple applications.
- Upload your resume as a PDF; the parser handles it better than Word.
- Answer all knockout questions carefully — wrong answers auto-reject before a human sees you.
- Enable email notifications to track application status in real time.
ANONYMOUS · UNFILTERED
What do employees actually say about Zone 5 Technologies?
Real rants from real employees. Read before you apply.