ExecutiveAssistant

The Executive Assistant to the Director of Operations provides high-level administrative and operational support to ensure the efficient execution of daily business activities. This role acts as a key liaison between Operations and cross-functional teams including HR, Payroll, and Finance, managing coordination, communication, and administrative processes across the organization ### Essential Duties & Responsibilities ### Executive Support * Manage calendar, scheduling, and meeting coordination for the Director of Operations * Prepare correspondence, reports, presentations, and internal communications * Coordinate meetings, including agendas, materials, and minutes * Screen and prioritize incoming communications and requests * Maintain organized records, files, and documentation systems ### Operations & Cross-Functional Coordination * Serve as a central point of coordination between Operations, HR, Payroll, and Finance * Support onboarding logistics including scheduling and new hire setup * Assist with expense management, purchasing, and budget tracking * Coordinate employee-related administrative processes and documentation * Track compliance items such as certifications, registrations, and required filings ### Meetings, Events & Travel * Coordinate internal meetings, leadership sessions, and operational reviews * Arrange travel, accommodations, and logistics for Director * Assist with coordination and planning of frontline employee events. ### Employee Experience & Communications * Support employee engagement initiatives and recognition programs * Coordinate onboarding materials, welcome items, and internal communications * Maintain internal directories, databases, and systems **Requirements** * 3–5 years of experience as an Executive/Admin Assistant * Strong organizational and time management skills * Excellent communication and interpersonal abilities * Ability to manage multiple priorities in a fast-paced environment * High attention to detail and strong proble