Wise
tech
ExecutiveAssistant
Neural analysis suggests this role is
optimal for mid candidates.
“Executive Assistant at Wise. Skills: Calendar & Inbox Management, Meeting Readiness, Outcome Tracking, Priority Tracking, Travel & Ground Logistics, Event Orchestration. Manage complex diaries across multiple time proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.. Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advanc”
What You'll Achieve.
ensure executive time is utilised for maximum impact; ensuring they are always prepared, effective, and empowered to drive Wise forward
Industry & Context.
Problem-Solving Mindset; A knack for identifying logistical challenges before they arise and resolving them independently
Experience handling sensitive information with the highest level of integrity
What They're Looking For.
Must Have
Experience as a Personal Assistant (PA) or Executive Assistant (EA), Proven ability to manage complex calendars and logistics for senior executives, Experience handling expense reports and team budgets, Experience planning and executing events
Nice to Have
ideally within a high-growth, global company
What You'll Do.
Manage complex diaries across multiple time proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact.
Facilitate leadership meetings by ensuring agendas are prepared
correct attendees are present
and briefing documents/pre-reads are distributed well in advance.
Capture and distribute outcomes and actions from leadership meetings
overseeing project progress and following up to ensure completion.
Proactively identifies stakeholder deliverables and oversees workstreams
strategically protecting calendar space for high-priority strategic work.
Plan and support the delivery of complex international travel
and ground transportation.
Process expenses and invoices in strict compliance with company partner with Finance BPs to help track and cascade functional budgets.
Identify opportunities to improve workflows for your stakeholders and take independent action to implement more efficient systems.
Manage Workday administration and approvals/signatories on behalf of stakeholders with total discretion.
Plan and deliver leadership offsites
and squad socials. This includes venue sourcing
and content collaboration.
Positively contribute to making Wise a great place to work.
Act as a champion for culture change
specifically supporting the team through AI transformation and pioneering new ways of working.
How You'll Work.
Team & Collaboration
provides cover for other BOSS team members and fosters a culture of mutual support; Cultivates a culture of mutual someone who naturally champions team spirit and contributes to a healthy, motivated, and collaborative workplace
Communication Scope
Clear & Adaptable Communicator; Professional presence when interacting with external guests and internal Wises at all levels
Process & Methodology
Capable of driving end-to-end logistics for team offsites and company events
Full Job Description
Wise is a global technology company, building the best way to move and manage the world’s money. Min fees. Max ease. Full speed. Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money. As part of our team, you will be helping us create an entirely new network for the world's money. For everyone, everywhere. More about [our mission](https://wise.jobs/our-mission) and [what we offer](https://wise.jobs/what-we-offer). We're looking for an Executive Assistant to support our Head of Banking & Expansion APAC and offer light support to other senior members of APAC Leadership Team. This role will be based out of our Singapore office and will play a critical part in managing schedules, coordinating key meetings, overseeing logistics, and ensuring smooth day-to-day operations. This is a unique opportunity to work in a fast-paced, global environment, supporting senior leaders in a company that is changing the way money moves around the world. As a member of the BOSS (Business Operations and Support Services) team , you’re a culture leader and a tactical partner. You own the logistics that keep our leaders focused on our mission, ensuring they are always prepared, effective, and empowered to drive Wise forward. Executive Partnership & Strategic Support * Calendar & Inbox Management: Manage complex diaries across multiple time zones; proactively managing inboxes and preparing forward-looking calendars to ensure executive time is utilised for maximum impact. * Meeting Readiness: Facilitate leadership meetings by ensuring agendas are prepared, correct attendees are present, and briefing documents/pre-reads are distributed well in advance. * Outcome Tracking: Capture and distribute outcomes and actions from leadership meetings, overseeing project progress and following up to ensure completion. * Priority Tracking: Proactively identifies s
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