ExecutiveAssistant

TLDR: We’re looking for an Executive Assistant to help handle operational and personal logistics in a fast-moving, highly async environment. You’ll own scheduling, travel coordination, research, sourcing, bookings, and a wide range of day-to-day operational tasks.   ABOUT US White Circle https://whitecircle.ai is an AI Safety company building the safety, reliability, and optimization layer for AI systems. At the core of our platform are policies – simple natural-language rules that define what an AI model should and shouldn’t do. We automatically test, enforce, and continuously improve these policies at scale. - We’ve raised $11M from top funds, founders, and senior leaders at OpenAI, Anthropic, HuggingFace, Mistral, DeepMind, Datadog, Sentry, and others - We process over one hundred million API calls every month - We fine-tune and train our own LLMs so they run faster and cheaper than any open or proprietary model We’re a small, highly focused team. If you want to work deeply on hard problems, see your work ship to production quickly, and influence how AI safety is actually built – you’re the one we need.   YOU WILL: - Coordinate meetings, calendars, and inboxes - Handle travel planning (flights, hotels, logistics) - Research and compare services, products, etc. - Book reservations, appointments, and meetings - Handle operational and administrative tasks quickly and independently - Organise information and summarise options clearly - Help reduce day-to-day operational friction across a wide variety of areas   YOU’LL FIT RIGHT IN IF YOU: - Have fluent English and French (both are mandatory) - Are highly responsive and reliable - Are comfortable with ambiguity and fast-changing priorities - Can make decisions independently without needing detailed instructions - Communicate clearly and concisely - Are highly organised and detail-oriented - Are proactive, resourceful, and naturally “figure things out” - Are comfortable working async and occasionally across unusual hou