Waters
Life sciences
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at Waters. Skills: Executive support, Calendar management, Travel coordination, Site operations. Provide complex calendar management. Schedule and coordinate across time zones”
Industry & Context.
What They're Looking For.
Must Have
5+ years supporting senior leaders, Proven calendar management experience, Proven travel management experience, Proven executive logistics experience, Proficiency with Microsoft 365, Excellent written communication skills, Excellent verbal communication skills, High professionalism, High integrity, High discretion
Nice to Have
Experience utilizing AI tools, Experience supporting a GM, Experience supporting segment business unit leader, Prior site support experience, Prior office management experience, Experience in matrixed global organization, Familiarity with life sciences, Familiarity with diagnostics, Familiarity with regulated environments
What You'll Do.
Provide complex calendar management
Schedule and coordinate across time zones
Coordinate global stakeholder meetings
Coordinate domestic travel
Coordinate international travel
Manage travel itineraries
Manage accommodations
Submit timely expense reporting
Adhere to T&E policies
Prepare executive-level presentations
Edit executive-level reports
Format executive-level communications
Support leadership meetings
Support operating reviews
Create agenda for meetings
Manage meeting logistics
Follow up on action items
Handle sensitive information
Handle confidential information
Anticipate stakeholder needs
Facilitate timely communication
Provide administrative support
Provide operational support
Ensure positive employee experience
Coordinate site meetings
Coordinate site events
Coordinate town halls
Manage event logistics
Manage event communications
Partner with Facilities
Support onboarding logistics
Assist with space planning
Order office supplies
Manage general office operations
Serve as point of contact
Answer site-related questions
Address site-related needs
Provide backup support
How You'll Work.
Team & Collaboration
Cross-functionally; With Facilities; With IT; With HR; With Safety
Communication Scope
Written communication; Verbal communication; Executive presentations; Executive reports; Executive communications
Full Job Description
As a result of the combination of the BD Biosciences and Diagnostic Solutions business with Waters Corporation (NYSE: WAT), by applying to this role, you will be applying for a position with Waters. Waters is a global leader in life sciences, dedicated to accelerating the benefits of pioneering science through analytical technologies, informatics, and service. With a focus on regulated, high-volume testing environments, Waters’ innovative portfolio harnesses deep scientific expertise across biology, chemistry, and physics. Waters collaborates with analytical laboratories around the world to advance the release of effective, high-quality medicines, assure the safety of food and water, and drive better patient outcomes by detecting diseases earlier, managing routine infections, and combatting growing antibiotic resistance. Through a shared culture of relentless innovation, Waters’ passionate team of approximately 16,000 colleagues partner with customers to turn scientific challenges into breakthroughs that improve lives worldwide. ## **We are the people who give possibilities purpose** BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities. # Job Description **Overview:** The Executive Assistant (EA) provides high-level administrative and operational support to the Vice President / General Manager of the Reagents & Assays Segment and their team, while also serving as a key point of contact for administrative and site-related support in the San Diego office. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, matrixed environment. The ideal candidate is
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