VirtueStaff
Professional Training & Coaching
ExecutiveAssistant
“Executive Assistant at VirtueStaff. Skills: Executive Assistant, strategic partner, gatekeeper for communications, architect of client onboarding, manager of digital content and sales systems. Serve as a strategic partner to our client. Be a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy”
Industry & Context.
Exceptional critical thinking; proactive thinker
What They're Looking For.
Must Have
Proven experience as an Executive Assistant working directly for a business owner in a fast-paced, busy environment, Exceptional critical thinking must be a proactive and anticipates needs before they are articulated, Advanced knowledge of ActiveCampaign, Asana, and Google Drive, Excel/Sheets knowledge and data exposure, Highly proficient in using AI tools to increase efficiency and speed, High attention to detail, the ability to learn on the fly, and a confident "executive presence" in client-facing interactions
What You'll Do.
Serve as a strategic partner to our client
Be a proactive thinker who will learn the nuances of the business to serve clients and manage operations with autonomy
Be the primary gatekeeper for communications
Be the architect of client onboarding
Be the manager of our digital content and sales systems
Manage the owner’s email and LinkedIn
interacting with clients on her behalf with high-level customer service and professional "voice"
Oversee a complex calendar
manage all Zoom calls
and capture comprehensive notes that drive action items
Lead the onboarding process for new clients and pull together high-impact presentations for meetings
Maintain the CRM (ActiveCampaign) by reconciling contacts and performing high-level sales administrative activities
Manage digital content and ensure all postings into the Learning Management System (LMS) are accurate and timely
Manage file structures in Google Drive and project workflows in Asana
utilizing advanced worksheet knowledge to track data
How You'll Work.
Communication Scope
professional "voice"; client-facing interactions
Process & Methodology
project workflows in Asana
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