ExecutiveAssistant

Veeam is the Data and AI Trust Company, specializing in helping organizations ensure their data and AI are fully understood, secured, and resilient to enable the acceleration of safe AI at scale. As the market leader in both data resilience and data security posture management, Veeam is built for the convergence of identity, data, security, and AI risk. Headquartered in Seattle with offices in more than 30 countries, Veeam protects over 550,000 customers worldwide, who trust Veeam to keep their businesses running. Join us as we go fearlessly forward together, growing, learning, and making a real impact for some of the world’s biggest brands. About the Role Are you an experienced Executive Assistant (EA) who excels at anticipating needs and thinking ahead? Do you value attention to detail and enjoy supporting a highly engaged team? Veeam Software is looking for an exceptionally bright, multitasking, and self-motivated professional to partner directly with our Head of Global Products and Technology, as well as contribute to an outstanding in-office experience at our newest location in San Jose, CA. What You’ll Do Provide support at all levels, identify gaps, and develop or implement solutions to enhance team success. Proactively coordinate with the leadership team and other EA’s to plan and organize company-wide events, activities, and manage calendars. Manage complex calendars and schedules for senior leadership across multiple time zones, ensuring diplomacy, professionalism, and discretion at all times. Organize, prioritize, and securely handle time-sensitive and confidential information, ensuring timely action is taken as required. Collaborate and communicate across functions within the organization. Proactively manage travel logistics, expense reports, and other administrative needs within designated timeframes. Work with the EA team to coordinate onsite meals, events, and employee activities, and ensure the office is well-stocked with kitchen and office supplies.