UL Research Institutes
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Assistant at UL Research Institutes. Skills: Executive administrative support, Calendar management, Travel management. Deliver high-level administrative support. Oversee complex calendar and travel management”
Industry & Context.
Solves problems; Works independently
Absolute discretion, Confidentiality, Tact, Integrity
What They're Looking For.
Must Have
Bachelor's degree higher secondary education plus five or more years of executive administrative experience, Demonstrated experience supporting C-suite or senior executive leadership under conditions of absolute discretion and confidentiality, experience preparing publications, reports, and technical presentations, including complex document editing and formatting, Proficiency with Microsoft Office
Nice to Have
advanced experience with SharePoint and collaboration platforms
What You'll Do.
Deliver high-level administrative support
Oversee complex calendar and travel management
Coordinate meetings and events
Develop detailed travel itineraries
Prepare sophisticated correspondence
Prepare briefing materials
Contribute to budget development
Contribute to budget administration
Manage office records
Manage office statistics
Manage office reports
Prepare documentation for projects
Prepare presentations for projects
Prepare related materials for projects
Organize office records
Organize office statistics
Organize office reports
Maintain office records
Maintain office statistics
Maintain office reports
Manage complex calendar needs
Manage complex travel needs
Coordinate itineraries
Serve as administrative liaison
Draft complex correspondence
Draft complex memoranda
Draft complex presentations
Draft complex briefing materials
Collect meeting notes
Synthesize meeting notes
Distribute meeting notes
Collect follow-up actions
Synthesize follow-up actions
Distribute follow-up actions
Develop supporting materials
Create data summaries
Assist with budget processes
Submit expense reports
How You'll Work.
Team & Collaboration
Serve as an administrative liaison across internal and external stakeholders on organizational matters; Collaborate across disciplines, organizations, and geographies; Build a network; Work with a diverse team of experts; Build foundations of a safer future; Work with Fire Safety teams; Collaborate with partners and stakeholders
Communication Scope
Summarize notes via verbal communication; Summarize notes via written communication
Process & Methodology
Concurrently manage multiple projects, Concurrently manage timelines, Concurrently manage conflicting demands
Full Job Description
_**Job Description**_ We have an exciting opportunity for an Executive Assistant at UL Research Institutes, based in our Columbia, MD office. The Executive Assistant delivers high-level administrative support to the executive leadership of the UL Fire Safety Research Institute’s executive leadership team. Working with minimal supervision, this role oversees complex calendar and travel management, coordinates meetings and events, develops detailed travel itineraries, and prepares sophisticated correspondence and briefing materials. The Executive Assistant also contributes to the development and administration of budgets, records, data, and other documents essential to operational and personnel-related processes. As a trusted administrative partner to executive leadership, this individual consistently demonstrates exceptional tact, integrity, and discretion. **UL Research Institutes:** At UL Research Institutes (ULRI), we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk, and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking tough questions because we believe a safer world begins with knowledge. Build a safer, more secure, and sustainable future with us. Join us and work with our Fire Safety teams who conduct the research required to produce that knowledge and put into practice. **Fire Safety Research Institute (FSRI)** UL’s Fire Safety Research Institute (FSRI) advances fire safety knowledge to address the world’s unresolved fire safety risks and emerging dangers. As part of UL Research Institutes, we are committed to sharing our fire safety insights with everyone to advance UL’s public safety mission of providing safe living and working environments for people everywhere. Through advanced fire science, r
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