Topgolf
ExecutiveAssistant
“Executive Assistant at Topgolf. Skills: Executive support, Calendar management, Meeting coordination. Manage complex calendars. Schedule internal meetings”
Industry & Context.
Problem-solving; Decision-making
Occasional evening availability, Occasional weekend availability, Work onsite 5 days/week
What They're Looking For.
Must Have
5+ years experience supporting senior executives, High School Diploma required, Ability to manage multiple priorities, High level of discretion, High level of integrity, High level of professionalism, Must be able to work onsite
Nice to Have
VP-level or above executive support preferred, College Degree preferred, Experience in high-growth organization preferred, Experience in complex organization preferred, Experience in matrixed organization preferred
What You'll Do.
Manage complex calendars
Schedule internal meetings
Schedule external meetings
Prioritize scheduling requests
Resolve scheduling conflicts
Coordinate meeting logistics
Coordinate event logistics
Coordinate travel logistics
Prepare daily briefings
Prepare meeting materials
Provide flexible support
Act as primary point of contact
Maintain relationships with leaders
Maintain relationships with team members
Maintain relationships with partners
Proactively solve problems
Track key initiatives
Track action follow up
Ensure completion of actions
Support cross-functional coordination
Support communication on priorities
Plan executive meetings
Execute executive meetings
Manage follow-up actions
Ensure material alignment
Ensure logistics alignment
Ensure participant alignment
Handle sensitive information
Manage expense reporting
Manage budget tracking
Manage vendor coordination
Maintain organized filing systems
Maintain documentation
Provide administrative support
Provide office support
Maintain filing system
Maintain contacts database
Continuously improve processes
Enhance effectiveness
How You'll Work.
Team & Collaboration
Cross-functional coordination; Communication on priorities
Communication Scope
Written communication; Verbal communication
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