SuperDial
Operations
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at SuperDial. Skills: Calendar management, Travel planning, Meeting coordination, Office management. Manage CEO calendar. Prioritize scheduling”
What You'll Achieve.
Build trust with CEO; Build trust with stakeholders; Establish reliable calendar process; Establish scheduling process; Take ownership of travel logistics; Take ownership of meeting logistics; Create system for tracking follow-ups; Create system for tracking action items; Create system for tracking open loops; Improve CEO operating rhythm; Reduce last-minute scrambling; Ensure priority meetings prepared; Protect focus time; Create visibility into commitments; Create repeatable systems; Make calendar easier to manage; Make communication easier to manage; Make travel easier to manage; Make meetings easier to manage; Make follow-ups easier to manage; Make office rhythms easier to manage
Industry & Context.
What They're Looking For.
Must Have
4+ years experience as EA, Experience in fast-paced environment, Calendar management skills, Scheduling skills, Travel planning skills, Meeting coordination skills, Prioritization skills, Excellent written communication, Excellent verbal communication, Attention to detail, Manage multiple workstreams, High integrity, Comfort handling confidential information, Operate independently, Anticipate needs, Create structure, Professional presence, Work from New York office 4 days/week
Nice to Have
Support founder or first-time CEO, Experience in venture-backed startup, Experience in high-growth technology company, Experience with light office management, Experience with workplace operations, Experience with team event coordination
What You'll Do.
Prioritize scheduling
Prepare meeting materials
Coordinate CEO travel logistics
Support communication workflows
Coordinate recruiting processes
Coordinate interview logistics
Follow up on recruiting
Resolve scheduling conflicts
Improve communication flow
Support leadership meetings
Support company meetings
Support onsite sessions
Support team gatherings
Support internal events
Maintain office environment
Manage office supplies
Manage meeting room readiness
Coordinate office vendors
Handle confidential information
Exercise professionalism
Exercise sound judgment
How You'll Work.
Team & Collaboration
Internal stakeholders; External stakeholders; Leaders across company; Candidates; Customers; Investors; Advisors; Team members
Communication Scope
Written communication; Verbal communication
Full Job Description
We’re looking for a proactive, highly organized Executive Assistant to support our CEO and help keep SuperDial running smoothly behind the scenes. This is a high-trust role for someone who enjoys creating structure, anticipating needs, and helping a busy executive operate with more clarity and focus. You’ll manage the CEO’s calendar, travel, meeting preparation, communication workflows, follow-ups, and key administrative priorities. This role goes beyond scheduling. You’ll help create stronger operating rhythms, keep important work moving, and bring calm, thoughtful execution to a fast-moving environment. You’ll also support light office management for our New York office. WHAT YOU’LL DO - Manage the CEO’s calendar and help prioritize scheduling across internal and external stakeholders. - Coordinate meetings, including agendas, prep materials, logistics, notes, and follow-ups where appropriate. - Book and coordinate CEO travel, including flights, hotels, ground transportation, reservations, and related logistics. - Track action items, commitments, and open loops so important follow-ups do not get missed. - Support communication workflows, including organizing priorities, drafting responses, and flagging urgent or sensitive items as appropriate. - Help coordinate CEO-led recruiting processes, including candidate scheduling, interview logistics, and follow-up. - Partner with leaders across the company to coordinate meetings, resolve scheduling conflicts, and improve communication flow. - Support leadership meetings, company meetings, onsite sessions, team gatherings, and internal events. - Help maintain a professional, organized, and welcoming New York office environment, including supplies, snacks, meeting room readiness, visitors, mail, and basic vendor coordination. - Handle confidential and sensitive information with discretion, professionalism, and sound judgment. WHAT SUCCESS LOOKS LIKE Within the first 90 days, you will have built trust with the CEO and key in
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