Spark Car Wash
Car Wash
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at Spark Car Wash. Skills: Executive support, Administrative support, Office coordination. Provide day-to-day administrative support to the President. Manage President's calendar”
Industry & Context.
Occasional domestic travel, Less than 25% travel, Lift up to 15 pounds
What They're Looking For.
Must Have
High school diploma or equivalent, 3+ years of experience in an Executive Assistant, Administrative Assistant, Office Coordinator, Office Manager, or similar administrative support role, Organizational skills, Professional communication skills, Attention to detail, Follow-through, Ability to keep tasks moving without frequent reminders, Comfortable creating and editing PowerPoint presentations, agendas, reports, and other business documents, Proficiency with Microsoft Office, Outlook, Word, Excel, Ability to learn company platforms quickly, Service-oriented, Flexible, Willing to assist with both executive support and hands-on office coordination tasks, Ability to handle confidential information and sensitive business matters with discretion, Prolonged periods sitting at a desk and working on a computer, Must be able to lift up to 15 pounds
Nice to Have
Associate’s or Bachelor’s degree preferred, Experience in a multi-site, retail, hospitality, consumer services, or growth-oriented business environment preferred, Experience supporting a senior leader or executive in a fast-paced office environment preferred
What You'll Do.
Provide day-to-day administrative support to the President
Manage President's calendar
Schedule President's meetings
Coordinate President's schedule
Deliver high-level support by understanding business priorities
Exercise sound judgment
Ensure key initiatives are organized
Ensure decisions are organized
Ensure next steps are organized
Follow through on initiatives
Schedule travel and accommodations
Book ground transportation
Manage travel logistics
Assist with creating presentations
Assist with editing presentations
Assist with formatting presentations
Assist with organizing presentations
Assist with creating reports
Assist with editing reports
Assist with formatting reports
Assist with organizing reports
Assist with creating agendas
Assist with editing agendas
Assist with formatting agendas
Assist with organizing agendas
Assist with creating other meeting materials
Assist with editing other meeting materials
Assist with formatting other meeting materials
Assist with organizing other meeting materials
Maintain organized files
Maintain organized documents
Maintain organized notes
Maintain organized follow-up items
Ensure meetings are completed on time
Ensure administrative tasks are completed on time
Coordinate meeting logistics
Reserve conference rooms
Set up conference rooms
Manage conference room technology needs
Prepare printed meeting materials
Coordinate meeting attendees
Prepare rooms for meetings
Ensure meeting space is clean
Ensure meeting space is organized
Ensure meeting space is stocked
Coordinate lunch orders
Provide set-up support for meetings
Provide clean-up support for meetings
Support office engagement initiatives
Support employee events
Support team meetings
Support recognition activities
Support office-based culture efforts
Assist with invoicing systems
Assist with administrative payment workflows
Track invoice approvals
Maintain support documentation for invoices
Partner with Accounting as needed
Handle confidential information
Manage office operations
Coordinate custodial vendors
Coordinate maintenance vendors
Order office supplies
Monitor office supply inventory levels
Maintain organized breakroom facilities
Administer office access control system
Coordinate IT vendor support for employee equipment
Coordinate IT vendor support for system access
Coordinate IT vendor support for workstation setup
Coordinate IT vendor support for workstation maintenance
How You'll Work.
Team & Collaboration
Work with executives; Work with employees; Work with vendors; Work with visitors; Partner with Accounting
Communication Scope
Professional communication
Full Job Description
Spark Car Wash is a high growth, institutionally backed express exterior car wash company serving the Northeast. Spark is growing fast and plans to open a significant number of modern car wash locations throughout NJ, NY, and PA. Spark’s success is driven by a relentless focus on making the car wash an energizing experience for all, delivering a consistently excellent experience for customers and creating an enriching environment for employees. Guided by our values, Spark’s vision is to become the largest car wash operator in the region and the premier car wash brand in the market. **Position Summary** Spark Car Wash is searching for an Executive Assistant to provide hands-on administrative, scheduling, meeting, travel, and office support to the President and Corporate office. This role is ideal for someone who is highly organized, dependable, professional, and comfortable keeping day-to-day priorities moving in a fast-paced environment. This position is based out of our corporate headquarters in Summit, NJ and is expected to be in person. The role may require occasional travel with the President to support business meetings, operational reviews, and other company initiatives. Travel is expected to be limited and anticipated to be less than 25% of the time. **Essential Functions** * Provide day-to-day administrative support to the President, including calendar management, meeting scheduling, and schedule coordination. * Deliver thoughtful, high-level support by understanding broader business priorities, exercising sound judgement, and helping ensure translate key initiatives, decisions and next steps are organized and followed through effectively. * Schedule travel and accommodations, including booking flights, hotels, ground transportation, itineraries, and related logistics. * Assist with creating, editing, formatting, and organizing PowerPoint presentations, reports, agendas, and other meeting materials. * Maintain organized files, documents, notes, and follow-up
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