Sotheby's
ExecutiveAssistant
“Executive Assistant at Sotheby's. Skills: Executive Assistant, Organizational skills, Administrative support. Provide full business and administrative support. Act as liaison staff globally”
Industry & Context.
Resolving enquiries; Resolving schedule conflicts; Anticipating needs
Flexibility to work some evenings and weekends when necessary
What They're Looking For.
Must Have
Bachelor's Degree required, Some experience in an Executive Assistant role, or role with similar responsibilities, experience in Outlook, Word, Excel, and PowerPoint, Flexibility to work some evenings and weekends when necessary
Nice to Have
An awareness and interest in the Art market and Sotheby’s and a desire to learn about business development and strategy
What You'll Do.
Provide full business and administrative support
Act as liaison staff globally
Coordinate planning the agenda
Assist with diverse projects
Deal with incoming enquiries
Raise issues to executives
Prepare executives for meetings
Prepare executives for pitches
Prepare executives for sales
Prepare executives for client interactions
Prepare presentations
Manage busy schedules
Remind executives of meetings
Remind executives of events
Ensure executives remain on time
Monitor schedule conflicts
Resolve schedule conflicts
Act as eyes and ears for executives
Inform executives of art fairs
Inform executives of events
Inform executives of news
Inform executives of initiatives
Inform executives of sales
Inform executives of sale results
Prepare necessary documentation
Liaise with international offices
Complete all expenses
Ensure timely payment
Monitor timely payment
Partner with other Executive Assistants
Provide coverage where needed
How You'll Work.
Team & Collaboration
Act as liaison all levels of staff globally; Partnering with other Executive Assistants
Communication Scope
Excellent written communication; Responding to correspondence
Process & Methodology
Assisting with diverse projects, Initiatives, Roll outs
Applying for this Executive Assistant role?
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