SMX
ExecutiveAssistant
“Executive Assistant at SMX. Skills: executive support, administrative support, operations support, meeting management, calendar management, travel arrangements, correspondence management, records management, classified material handling. provide executive, administrative and operations support to the STARE Project Office's Passive Instrumentation Radars and International Programs Offices. manage multiple tasks with competing priority levels”
Industry & Context.
tackling problems
Secret Clearance, onsite at Redstone Arsenal, Huntsville, Alabama, Selected applicant may be subject to a background investigation and/or education verification, SMX does not sponsor a new applicant for employment authorization or immigration related support for this position
What They're Looking For.
Must Have
Secret Clearance, BAS degree with up to 5 years of experience, capacity to learn business software applications, such as DTS, Exceptional writing skills and the ability to follow formatting style guides, such as AR 25-50 and internal writing templates, Ability to serve in a hierarchical organization and follow orders, directives, and policies, Demonstrated initiative in learning new skills, tackling problems, and accepting new challenges
Nice to Have
managing multiple executive and operational calendars, Familiarity with AR 25-50, Managing Army Correspondence, Expertise with MS Word, Outlook, PowerPoint, and Excel, Exceptional oral and written communications
What You'll Do.
administrative and operations support to the STARE Project Office's Passive Instrumentation Radars and International Programs Offices
manage multiple tasks with competing priority levels
manage meeting minutes
maintain file management
manage schedules/calendars
conduct meeting coordination
track and manage taskers
review the Automated Time and Attendance Production System (ATAAPS)
create travel arrangements and reconcile vouchers in the Defense Travel System
managing correspondence in accordance with AR 25-50
handling classified documentation
maintaining records management files
building and reviewing briefing charts
memoranda and correspondence
Schedule and coordinate meetings and conference rooms
Plan travel for US Government (USG) personnel internationally and domestically
Make and receive phone calls on behalf of USG executives
Perform inter- and intra-office coordination
Maintain Outlook calendars
Perform file and document management
Monitor/track Action Items
Prepare and manage official USG correspondence
Properly handle/store/manage classified material
Record meeting minutes and produce
Create/edit briefing charts
Perform all other duties as assigned
How You'll Work.
Communication Scope
Exceptional writing skills; Exceptional oral and written communications
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