ExecutiveAssistant

### **Job Summary** **Key Responsibilities** We are seeking a highly organized, proactive, and dynamic **Executive Assistant** to support the **Chief Executive Officer (CEO)** in a **fast-paced, matrixed F &B organization**. This role requires exceptional communication skills, strong business acumen, and the ability to manage complex scheduling, relationships, and confidential information with discretion. Preference will be given to candidates who have experience in a hospitality environment. As the primary point of contact between the CEO and both internal and external parties, you will ensure smooth and efficient operations of the executive office. **Requirements** * **Executive Support** * Manage a complex and frequently changing calendar, including meetings, travel, and events. * Prepare and organize materials for meetings such as agendas, presentations, briefing notes. * Attend key meetings when required, take minutes, and follow up on action items. * Handle confidential documents and communications with the utmost discretion. * **Communication & Coordination** * Act as a liaison between the CEO and internal/external stakeholders across departments, regions, and levels of seniority. * Draft high-quality correspondence, reports, and internal communications on behalf of the CEO. * Ensure timely flow of information between the CEO’s office and cross-functional teams. * **Project & Stakeholder Management** * Assist in tracking strategic initiatives and ensure deliverables are met by relevant stakeholders. * Coordinate with department heads, business units, and partners in a matrix structure. * Support the CEO in managing logistics and documentation. * **Travel & Events** * Organize complex domestic and international travel itineraries, including accommodations, transport, and agendas. * Coordinate leadership offsites, team meetings, and corporate events. * **Administrative Excellence** * Oversee expenses, approvals, and budget tracking related to the executive offi