SEO Sherpa
Digital Marketing
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at SEO Sherpa. Skills: Executive support, Operations management, Digital marketing. Manage emails. Manage calendars”
Industry & Context.
Problem-solving
Relocation costs covered, Flights covered, Visas covered, Initial accommodation covered
What They're Looking For.
Must Have
A++ organizational skills, People management skills, Handle competing deadlines, Handle conflicting schedules, Balance dozens of projects, Results-driven, Rock-solid project management skills, See difficult things through to completion, Inbox zero modus operandi, Exceptional written communicator, High standards, Wickedly good problem-solving skills, Attack challenges with independence, Attack challenges with passion
What You'll Do.
Coordinate travel arrangements
Ensure office is a great place to work
Vet internal requests
Vet external requests
Serve as point of contact for VIP clients
Serve as point of contact for brand partners
Attend leadership team syncs
Hold department heads accountable
Draft agency-wide communications
Distribute agency-wide communications
Handle contracts with vendors
Handle pricing with vendors
Handle contracts with service providers
Handle pricing with service providers
Plan in-house activities
Plan special projects
Plan annual conference
Manage in-office operations end-to-end
Gain experience in digital marketing
digital marketing specialists
How You'll Work.
Team & Collaboration
Leadership team syncs; Department heads; VIP clients; Brand partners
Communication Scope
Written communication; Agency-wide communications
Process & Methodology
Project management
Full Job Description
We are looking for the executive assistant of our dreams to join our growing team and provide vital, high-level support to James Reynolds, the Founder and CEO, and senior-level team members. In this dynamic role, you will manage emails and calendars, coordinate seamless travel arrangements, process visas and insurance, handle invoicing, and ensure our office is an altogether great place to work. You will act as the CEO's trusted shield by politely but firmly vetting internal and external requests to protect his time for high-impact focus, while also serving as a warm, high-touch point of contact for our VIP clients and brand partners to ensure they always feel incredibly valued. Beyond day-to-day administration, you will be deeply woven into the operations and culture of our agency. You will attend leadership team syncs to capture key notes and track action items, gently but effectively holding department heads accountable to their deadlines. As a key connector for our people, you will draft and distribute agency-wide communications on behalf of the CEO to keep everyone aligned. Your negotiation skills will shine as you handle contracts and pricing with vendors and service providers, and your creativity will come alive as you plan vibrant in-house activities, celebrations, exciting special projects, and our annual conference that brings together 50+ team members from around the globe. In this position, you will manage both in-office operations end-to-end and gain first-hand experience in digital marketing (SEO and PPC) while working alongside the region's leading specialists in their field. _Note: This is a full-time, hybrid position based in Dubai, United Arab Emirates. If you're not in Dubai yet, don't sweat it—we handle relocation costs, flights, visas, and your initial accommodation to get you settled seamlessly._ **About SEO Sherpa:** SEO Sherpa is one of the fastest-growing organic SEO agencies in the Middle East and North America. We’ve been featured by Moz,
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