Sanofi
healthcare
ExecutiveAssistant
“Executive Assistant at Sanofi. Skills: Executive Support, Site Administration & Communications, Employee Engagement & Events, Onboarding Support, Procurement & Administrative Operations. Perform diverse office and administrative duties requiring tact, diplomacy, discretion, and judgment.. Manage the calendar of the Site Head, including scheduling meetings, travel arrangements, and prioritizing commitments”
Industry & Context.
Review, analyze, and recommend/take actions based on data gathered from a variety of sources
What They're Looking For.
Must Have
5+ years of professional experience in a similar administrative/executive assistant role OR in a communication role, considerable experience and knowledge working with Microsoft Office Suite including Word, Excel, PowerPoint, Visio, and Outlook
Nice to Have
Experience with SAP, eBuy/COUPA, Concur, iLearn, Tririga, Video creation and editing skills (e. g. , Adobe Premiere, Canva Video, Clipchamp, or similar tools), Background in pharmaceutical or manufacturing environment, Event planning experience
What You'll Do.
Perform diverse office and administrative duties requiring tact
Manage the calendar of the Site Head
including scheduling meetings
and prioritizing commitments
Coordination of leadership team meetings & schedule
Attend relevant site leadership meetings and follow up on action items
Maintain strict confidentiality in all business activities
especially on matters that have significant impact to the Company and involve strategic initiatives and plans
Assist the Site Head wherever needed to conserve their time and perform all other duties as assigned
Develop and distribute site communications including posters
Manage and post content on Viva Engage to keep employees informed and connected
Serve as a key point of contact for site-wide information and updates
Prepare status reports and documents needed for the operation of the site
and execute site events and employee engagement programs
Support initiatives that foster a positive workplace culture and team collaboration
Coordinate logistics for site-wide meetings
Help coordinate new employee welcome activities and orientation sessions
Create and maintain site orientation materials to ensure a positive onboarding experience
Process purchase orders through eBuy/COUPA
and recommend/take actions based on data gathered from a variety of sources
Maintain a wide range of independent contacts both inside and outside the organization
Assist in the development
and administration of company programs
and administrative assistance to client groups and colleagues
How You'll Work.
Team & Collaboration
interactions with people at various levels and all functions across the Pearl River site and the broader Manufacturing and Supply, US organization; Provide guidance, interpretation, and administrative assistance to client groups and colleagues
Communication Scope
excellent communication skills; Develop and distribute site communications including posters, newsletters, and announcements; Manage and post content on Viva Engage to keep employees informed and connected; Serve as a key point of contact for site-wide information and updates
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