Saint Francis
healthcare
ExecutiveAssistant
“Executive Assistant at Saint Francis. Skills: executive level support, schedule management, travel coordination, meeting coordination, confidential correspondence, Microsoft Office Suite proficiency, independent decision making, organizational skills, detail-orientation. Performs secretarial and administrative duties for assigned executive (s). Manages schedules, arranges appointments, travel, meetings, conference calls, etc”
What You'll Achieve.
Timely return of work; Meets deadlines on a consistent basis; Consults, coordinates and prioritizes daily activities with the executive(s) in an effort to assist in time management, allowing for maximum preparation by the executive; Efficient when providing exact details of meetings (i. e. time, place, attendees, topic and travel directions. ); Takes initiative in providing customer service
Industry & Context.
Ability to facilitate timely resolution of sensitive business issues; Ability to be Independent, self starter with little or no direction and make decisions when appropriate; Independent judgment in making decisions involving non-routine problems under general supervision
some evenings and weekends required based on business needs, fully onsite, in-person remote work is not available
What They're Looking For.
Must Have
3+ years of professional experience with progressive responsibility in providing executive level support in a professional office setting, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, office machines, including copiers/mopiers, fax, dictation and transcription equipment
Nice to Have
Associate's Degree in a related field
What You'll Do.
Performs secretarial and administrative duties for assigned executive (s)
arranges appointments
directives and highly confidential correspondence
Maintains business/social calendars and departmental schedules
Coordinates business meetings and business/social events
internal and external
Schedules business and personal
domestic and international travel arrangements and accommodations
Maintains department records
including highly confidential files
Prepares and tracks expense reports and various vendor payments
Coordinates and participates in departmental special projects
How You'll Work.
Team & Collaboration
Proven ability to work professionally with executive level management, both within the company and other organizations; Ability to work with people at diverse levels within the organization; Serves as a liaison between executive(s) and internal and external associates; Works with internal customers via telephone or face to face interaction; Works with external customers via telephone or face to face interaction; Works with other healthcare professionals and staff; Works frequently with individuals at Director level or above
Communication Scope
Excellent telephone skills; interpersonal communication skills
Process & Methodology
Coordinates and participates in departmental special projects
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