Roofstock
Real Estate
ExecutiveAssistant
“Executive Assistant at Roofstock. Skills: Executive support, Calendar management, Travel coordination. Manage CEO's calendar. Schedule CEO's calendar”
Industry & Context.
Problem solver
Available outside business hours, Background investigation
What They're Looking For.
Must Have
2-4 years supporting executives, Ability to manage complex tasks, Ability to prioritize competing, Must be a flexible problem solver, Ability to take a straightforward approach, Ability to take a proactive approach, Able to work independently, Able to take initiative, Ability to drive change, Ability to influence change, Exhibit high degree of maturity, Exhibit high degree of honesty, Exhibit high degree of trust, Exhibit high degree of integrity, Must be authorized to work in U.S.
Nice to Have
Direct experience supporting C-Suite Leaders preferred, G-Suite proficiency preferred, Microsoft Office Suite proficiency preferred
What You'll Do.
Manage CEO's calendar
Schedule CEO's calendar
Reprioritize CEO's calendar
Resolve CEO's calendar conflicts
Offer scheduling support to C-suite
Schedule business travel
Schedule ground transportation
Schedule accommodations
Act as external contact point
Provide phone support
Provide email support
Follow-up on phone calls
Follow-up on voicemails
Project manage meetings
Project manage team events
Plan travel for meetings
Select sites for meetings
Prepare sites for meetings
Plan menus for meetings
Manage meeting attendee logistics
Provide administrative support
Interact with visitors
Answer incoming calls
Manage incoming calls
Maintain paper records
Maintain online records
Monitor Executive's inboxes
Organize Executive’s inboxes
Provide daily support
Perform accounts payable processing
Perform basic accounting functions
Handle expense accounts
Handle reimbursements
Maintain detailed files
Handle confidential information
Handle sensitive information
Provide office management support
Order office supplies
Support executives outside business hours
How You'll Work.
Team & Collaboration
C-suite executives; Executive team
Communication Scope
Verbal communication; Written communication
Process & Methodology
Project management
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