PhysicsX
manufacturing
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Assistant at PhysicsX. Skills: Executive Assistant, Diary management, Logistics management, Travel management, Strategic thinking, Communication. Provide day-to-day executive support to the Managing Director, North America, and 1–2 other senior team members. Act as a thought partner, anticipating needs and thinking strategically”
Industry & Context.
Problem-solve and unblock when needed; Make judgment calls on behalf of supported individuals; Make decisions on the principal's behalf when the principal isn't reachable; Know the difference between a decision to escalate and a decision to make
Comfortable with a role that occasionally requires support outside standard hours
What They're Looking For.
Must Have
Experience in an Executive Assistant role, Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint), Experience with travel booking systems
Nice to Have
Experience in a fast-paced, international, or high-growth environment, Experience working across time zones
What You'll Do.
Provide day-to-day executive support to the Managing Director
and 1–2 other senior team members
Act as a thought partner
anticipating needs and thinking strategically
Own diary management end-to-end
managing competing priorities and making trade-off calls
Run logistics end-to-end for meetings and events hosted out of New York
Own complex domestic and international travel arrangements
Ensure timely processing of expenses and timesheets
Prepare for high-stakes meetings by pulling together briefing materials
How You'll Work.
Team & Collaboration
Work closely with the global EA team, collaborating on cross-regional scheduling and covering for colleagues; Build and maintain working relationships with the assistants of senior customer and partner contacts; Coordinate scheduling across multiple offices; Anticipate needs of principals' contacts; Act as a reliable counterpart to other EAs
Communication Scope
Excellent communicator across written, verbal, and digital channels
Full Job Description
About us PhysicsX is a deep-tech company with roots in numerical physics and Formula One, dedicated to accelerating hardware innovation at the speed of software. We are building an AI-driven simulation software stack for engineering and manufacturing across advanced industries. By enabling high-fidelity, multi-physics simulation through AI inference across the entire engineering lifecycle, PhysicsX unlocks new levels of optimization and automation in design, manufacturing, and operations — empowering engineers to push the boundaries of possibility. Our customers include leading innovators in Aerospace & Defense, Materials, Energy, Semiconductors, and Automotive. We're looking for a proactive, organized, and adaptable Executive Assistant to join our New York office. Although you'll be the only EA in our New York office, taking over a well-established role from a colleague who has recently moved into a different position at PhysicsX, the role is highly networked — spanning our global EA team in London and Singapore, and the assistants of our most senior customer and partner contacts at companies like Microsoft, NVIDIA, and Siemens. While the foundations are in place, there's real scope to make this role your own — shaping how executive support works in our North American team and leaving your mark on it. Reporting to our London-based Head of People Operations & Data, you'll provide day-to-day executive support to our Managing Director, North America, alongside 1–2 other senior team members. This is a true thought-partner role — you'll act as an informed deputy for the people you support, often making judgment calls on their behalf and representing them in interactions with customers, partners, and internal colleagues. PhysicsX is a fast-moving, growing organization, and this role will evolve with it. We're looking for someone who sees that as an opportunity rather than a challenge — someone curious, flexible, and energized by variety. Key responsibilities Act as a tru
Applying for this Executive Assistant role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
How to Apply on Greenhouse
- Create a Greenhouse profile before applying — it saves time across multiple applications.
- Upload your resume as a PDF; the parser handles it better than Word.
- Answer all knockout questions carefully — wrong answers auto-reject before a human sees you.
- Enable email notifications to track application status in real time.
ANONYMOUS · UNFILTERED
What do employees actually say about PhysicsX?
Real rants from real employees. Read before you apply.