Pavago
Staffing and Recruiting
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Assistant at Pavago. Skills: Calendar management, Executive communication, Travel coordination. Manage executive calendars. Coordinate meetings”
What You'll Achieve.
Calendar accuracy; Scheduling efficiency; Timely communication; Follow-up execution; Executive satisfaction; Operational support quality; Smooth travel coordination; Smooth logistics management; Reduction in scheduling conflicts; Reduction in administrative delays
Industry & Context.
Resolve conflicts; Optimize time
U.S. Client Business Hours, Flexibility Required
What They're Looking For.
Must Have
3+ years EA experience, Support executives fast-paced, Calendar management time zones, Google Workspace proficiency, Microsoft Office proficiency, Written English skills, Verbal English skills, High attention to detail, Organizational ability, Manage confidential information
Nice to Have
Startup experience, Agency experience, Consulting firm experience, High-growth company experience, Slack familiarity, Zoom familiarity, Notion familiarity, Asana familiarity, Support multiple executives, Operations experience, Project coordination experience, Business support workflows
What You'll Do.
Manage executive calendars
Coordinate scheduling priorities
Resolve calendar conflicts
Optimize executive time
Draft professional emails
Send professional emails
Manage executive inboxes
Screen meeting requests
Liaise between executives
Liaise between clients
Liaise between stakeholders
Prepare briefing notes
Prepare talking points
Prepare meeting materials
Gather information before meetings
Organize information before meetings
Ensure follow-through
Coordinate domestic travel
Coordinate international travel
Manage travel changes
Manage scheduling adjustments
Handle expense tracking
Handle reimbursements
Track executive priorities
Track executive projects
Track ongoing initiatives
Ensure deadlines are met
Ensure deliverables are met
Maintain digital filing systems
Maintain documentation
Handle confidential information
How You'll Work.
Team & Collaboration
Between executives; Between clients; Between internal stakeholders
Communication Scope
Executive communication; Professional emails
Process & Methodology
Project tracking, Deadline management, Deliverable management
Full Job Description
### **Executive Assistant (EA) – Remote | Calendar, Travel & Executive Support** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Client Business Hours (Flexibility Required) ### **About the Role** We’re hiring a high-performing Executive Assistant (EA) to support senior leadership in a fast-paced, high-accountability environment. This is more than a traditional admin role — you’ll act as a strategic support partner responsible for calendar management, executive communication, travel coordination, meeting preparation, and operational execution. You’ll help executives stay focused on high-impact priorities while ensuring scheduling, follow-ups, communication, and logistics run smoothly behind the scenes. If you’re proactive, organized, detail-oriented, and thrive in fast-moving environments — this role is built for you. ### **What You’ll Do** ### **Calendar & Scheduling Management** • Manage complex executive calendars across multiple time zones • Coordinate meetings, calls, travel, and scheduling priorities • Resolve calendar conflicts and optimize executive time management • Use Google Calendar, Microsoft Outlook, Calendly, and scheduling tools ### **Executive Communication & Support** • Draft, proofread, and send professional emails and communications • Manage executive inboxes and prioritize important requests • Screen calls, messages, and meeting requests • Act as a liaison between executives, clients, and internal stakeholders ### **Meeting Preparation & Follow-Up** • Prepare agendas, briefing notes, talking points, and meeting materials • Gather and organize information before meetings • Take notes, track action items, and ensure follow-through • Help executives stay aligned on priorities and deadlines ### **Travel & Logistics Coordination** • Coordinate domestic and international travel arrangements • Book flights, hotels, transportation, and itineraries • Manage last-minute travel changes and scheduling adjustments • Handle expense tracking and r
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