Pavago
Staffing and Recruiting
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Assistant at Pavago. Skills: Calendar Management, Executive Communication, Travel Coordination, Meeting Preparation. Manage complex executive calendars. Coordinate meetings, calls, travel”
What You'll Achieve.
Calendar accuracy and scheduling efficiency; Timely communication and follow-up execution; Executive satisfaction and operational support quality; Smooth travel coordination and logistics management; Reduction in scheduling conflicts and administrative delays; Ensure executives operate with maximum efficiency, organization, and clarity
Industry & Context.
Resolve calendar conflicts; Handle last-minute travel changes
U. S. Client Business Hours (Flexibility Required)
What They're Looking For.
Must Have
3+ years of Executive Assistant or senior administrative support experience, Experience supporting executives in fast-paced environments, calendar management and scheduling experience across time zones, Proficiency with Google Workspace and Microsoft Office, written and verbal English communication skills, High attention to detail and organizational ability, Ability to manage confidential information professionally
Nice to Have
Experience in startups, agencies, consulting firms, or high-growth companies, Familiarity with Slack, Zoom, Notion, Asana, or similar collaboration tools, Experience supporting multiple executives simultaneously, Exposure to operations, project coordination, or business support workflows
What You'll Do.
Manage complex executive calendars
Resolve calendar conflicts
and send professional emails
Manage executive inboxes
Gather and organize information
Coordinate domestic and international travel
Manage last-minute travel changes
Handle expense tracking and reimbursements
Track executive priorities
Conduct research and prepare reports
Maintain organized digital filing systems
How You'll Work.
Team & Collaboration
Act as a liaison between executives, clients, and internal stakeholders; Follow up with teams to ensure deadlines
Communication Scope
written and verbal English communication skills; Executive Communication
Process & Methodology
Track executive priorities, projects, and ongoing initiatives, Ensure deadlines and deliverables are met
Full Job Description
### **Executive Assistant (EA) – Remote | Calendar, Travel & Executive Support** **Position Type:** Full-Time, Remote **Working Hours:** U.S. Client Business Hours (Flexibility Required) ### **About the Role** We’re hiring a high-performing Executive Assistant (EA) to support senior leadership in a fast-paced, high-accountability environment. This is more than a traditional admin role — you’ll act as a strategic support partner responsible for calendar management, executive communication, travel coordination, meeting preparation, and operational execution. You’ll help executives stay focused on high-impact priorities while ensuring scheduling, follow-ups, communication, and logistics run smoothly behind the scenes. If you’re proactive, organized, detail-oriented, and thrive in fast-moving environments — this role is built for you. ### **What You’ll Do** ### **Calendar & Scheduling Management** • Manage complex executive calendars across multiple time zones • Coordinate meetings, calls, travel, and scheduling priorities • Resolve calendar conflicts and optimize executive time management • Use Google Calendar, Microsoft Outlook, Calendly, and scheduling tools ### **Executive Communication & Support** • Draft, proofread, and send professional emails and communications • Manage executive inboxes and prioritize important requests • Screen calls, messages, and meeting requests • Act as a liaison between executives, clients, and internal stakeholders ### **Meeting Preparation & Follow-Up** • Prepare agendas, briefing notes, talking points, and meeting materials • Gather and organize information before meetings • Take notes, track action items, and ensure follow-through • Help executives stay aligned on priorities and deadlines ### **Travel & Logistics Coordination** • Coordinate domestic and international travel arrangements • Book flights, hotels, transportation, and itineraries • Manage last-minute travel changes and scheduling adjustments • Handle expense tracking and r
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