Panelmatic
Manufacturing
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Assistant at Panelmatic. Skills: Executive support, Calendar management, Travel coordination, Presentation development. Provide high-level administrative support. Manage complex calendars”
Industry & Context.
Problem-solving
What They're Looking For.
Must Have
5+ years experience as Executive Assistant, Supporting C-level executives, Supporting SVP-level executives, Managing complex executive calendars, Managing travel logistics, Managing high-level communications, Expert proficiency Microsoft Office Suite, Create executive-level presentations independently, Exceptional organizational skills, Exceptional time management skills, Manage multiple high-priority tasks, Written communication skills, Verbal communication skills, Professional executive presence, Polished interpersonal style, High level of discretion, High level of integrity, Handle confidential information, Handle sensitive information, Work independently, Exercise sound judgment, Pivot quickly when priorities shift
Nice to Have
Bachelor's degree in business administration, Bachelor's degree in Communications, Experience supporting manufacturing executives, Experience supporting industrial executives, Experience supporting technical services executives, Proficiency Microsoft Teams, Proficiency SharePoint, Proficiency Smartsheet, Preparing board-level materials, Managing board meeting logistics
What You'll Do.
Provide high-level administrative support
Manage complex calendars
Ensure leaders prepared for priorities
Ensure leaders prepared for initiatives
Schedule internal meetings
Schedule external meetings
Resolve calendar conflicts
Anticipate scheduling needs
Protect executive time
Prepare executives for meetings
Compile pre-read materials
Compile briefing documents
Compile presentations
Draft professional correspondence
Edit professional correspondence
Proofread professional correspondence
Distribute professional correspondence
Draft executive communications
Edit executive communications
Proofread executive communications
Distribute executive communications
Serve as key point of contact
Maintain professionalism in interactions
Maintain confidentiality in interactions
Maintain responsiveness in interactions
Coordinate domestic travel arrangements
Coordinate international travel arrangements
Manage travel changes
Manage travel disruptions
Process travel expenses
Reconcile travel expenses
Process business expenses
Reconcile business expenses
Build executive-level presentations
Format executive-level presentations
Edit executive-level presentations
Build executive-level reports
Format executive-level reports
Edit executive-level reports
Build executive-level spreadsheets
Format executive-level spreadsheets
Edit executive-level spreadsheets
Build executive-level dashboards
Format executive-level dashboards
Edit executive-level dashboards
Track follow-up requests
Ensure timely completion of commitments
Ensure timely completion of deliverables
Support cross-functional coordination
Communicate with leaders across departments
Communicate with teams across departments
Move projects forward
Maintain organized electronic files
Maintain organized physical files
Maintain secure electronic files
Maintain secure physical files
Maintain confidential business information
Assist with planning leadership meetings
Assist with execution leadership meetings
Assist with planning board meetings
Assist with execution board meetings
Assist with planning special events
Assist with execution special events
Handle sensitive matters
Handle confidential matters
Identify administrative needs
Recommend process improvements
Take initiative to solve problems
Provide additional administrative support
Provide operational support
How You'll Work.
Team & Collaboration
Internal stakeholders; External stakeholders; Leaders across departments; Teams across departments
Communication Scope
Professional correspondence; Executive communications; Presentations
Full Job Description
**About Us:** Panelmatic, Inc. was founded in 1957 in Youngstown, OH to serve manufacturing industries with the design and build of custom electrical, instrument, and pneumatic control panels. Our business has sufficiently grown over the years to support expansion for our clients. We have produced control packages for many of America's top corporations in the chemical, environmental, food, pulp and paper, rubber, petroleum, pharmaceutical, glass, metals, and utilities industries. We also deliver equipment for use worldwide. Our rigorous methodology assures compliance with domestic and international standards. We can meet the needs of our diverse clientele from start to finish through sales, design, fabrication, testing, and delivery. Since 1957, we have been known for our high-quality, custom-built control packages, our comprehensive service, and our technological and manufacturing expertise. This expertise assures you of our ability to handle the largest and most complex packages quickly and efficiently. **Job Summary:** Panelmatic is seeking an experienced Executive Assistant to provide high-level administrative support to the Executive team. This role requires exceptional judgment, attention to detail, strong organizational skills, and a proactive approach to problem-solving in a fast-paced, high-visibility environment. The Executive Assistant will serve as a trusted partner to leadership, helping manage priorities, coordinate communications, and support day-to-day executive operations. This position works closely with senior leaders across multiple functions and requires professionalism, discretion, and advanced proficiency in Microsoft Office, including PowerPoint, to prepare polished presentations and other executive materials. **Requirements** **Job Duties:** * Provide high-level administrative support to the Executive team, including managing complex calendars, coordinating meetings, and ensuring leaders are prepared for daily priorities and long-term initia
Applying for this Executive Assistant role?
Most applicants get filtered before a human reads their resume. See if yours makes the cut.
ANONYMOUS · UNFILTERED
What do employees actually say about Panelmatic?
Real rants from real employees. Read before you apply.