Ontario Teachers'
legal
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Assistant at Ontario Teachers'. Skills: Extensive calendar management, Advanced knowledge of Microsoft PowerPoint, Word and Excel and Outlook, Proficiency in leveraging AI tools, Ability to make independent decisions using sound business judgment, Ability to communicate complex matters in a concise and simplified way, Very detailed oriented with excellent planning skills, Ability to be diplomatic, tactful and use discretion and confidentiality. Providing a full scope of support to the ”
Industry & Context.
Ability to make independent decisions using sound business judgment to enable effective prioritization of items requiring immediate action
minimal supervision, high degree of independence, tact, initiative, discretion, judgment, confidentiality, flexibility, cope well under pressure, multitask, turn around urgent requests quickly, Flexible Travel Program gives you the option to work abroad in another region/country for up to a month each year, Accommodations are available upon request for candidates with a disability taking part in the recruitment process and once hired, Ontario Teachers’ may use AI-based tools to assist in screening and assessing applicants for this position
What They're Looking For.
Must Have
5 years of administrative support or related experience, Advanced knowledge of Microsoft PowerPoint, Word and Excel and Outlook, Proficiency in leveraging AI tools, Extensive experience managing a senior executive’s calendar using knowledge of organizational and divisional priorities to effectively manage demand for time, Ability to make independent decisions using sound business judgment to enable effective prioritization of items requiring immediate action, along with any pertinent information to facilitate decision making, Ability to communicate complex matters in a concise and simplified way, Very detailed oriented with excellent planning skills, customer service orientation with a flexible and willing ‘can do’ attitude, Ability to be diplomatic, tactful and use discretion and confidentiality in all situations with both internal and external partners, Ability to work with others at all levels and independently while demonstrating initiative, Possess a high degree of flexibility with ability to cope well under pressure, multitask and turn around urgent requests quickly, Candidates must be legally entitled to work in the country where this role is located
Nice to Have
Degree in a related field is an asset
What You'll Do.
Providing a full scope of support to the Investment Legal Counsel Team
Managing / coordinating meetings
edit and finalize correspondences
Coordinate conference logistics
Coordinate complex international travel arrangements
Extensive calendar management for the Investment Legal Counsel team
Review and prioritize incoming correspondence (regular mail
email and phone calls) highlighting issues of importance for immediate attention
Assembling all pertinent background information to facilitate decision making
Proactively identifies inefficiencies and demonstrate creative
technology-based solutions to ensure the team runs smoothly
Compile and distribute pre-read meeting materials including coordinating the agenda
delegates and uploading material on to SharePoint
Review and process monthly expense submissions for multiple team members
Arrange periodic international travel
Submit and process invoices on the internal FSM system
Coordinate team events and meetings as necessary
Other related duties as required
How You'll Work.
Team & Collaboration
Work seamlessly with the departments Executive Assistant to proactively plan and facilitate the teams schedules; Develop solid working relationships with peers within the organization and functional partners; Act as point person and develops a good working relationship with other coordinators; Ability to work with others at all levels
Communication Scope
Ability to communicate complex matters in a concise and simplified way
Full Job Description
**The Opportunity** Reporting to the Director and Senior Legal Counsel, Investments, the Executive Assistant (EA) is accountable for providing a full scope of support to the Investment Legal Counsel Team. The Executive Assistant will need a base understanding of the organization and its partners to ensure absolute efficiency in carrying out their responsibilities. This position will function with minimal supervision and requires a high degree of independence, tact, initiative, discretion and judgment. The EA will provide administrative support including managing / coordinating meetings and calendars; compile, edit and finalize correspondences and presentations; coordinate conference logistics and complex international travel arrangements. **Who You’ll Work With** In this position you will work alongside an Executive Assistant and represent the department and interact with internal and external business partners at all levels including administrative departments across the organization. **What You’ll Do** * Extensive calendar management for the Investment Legal Counsel team that includes a high volume of meeting requests of varying complexity with internal and external participants * Responsible for developing solid working relationships with peers within the organization and functional partners * Work seamlessly with the departments Executive Assistant to proactively plan and facilitate the teams schedules * Review and prioritize incoming correspondence (regular mail, email and phone calls) highlighting issues of importance for immediate attention and assembling all pertinent/background information to facilitate decision making * Proactively identifies inefficiencies and demonstrate creative, technology-based solutions to ensure the team runs smoothly * Compile and distribute pre-read meeting material; including coordinating the agenda, special guests, delegates and uploading material on to SharePoint, OneDrive, Teams * Act as point person and develops a good workin
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