Nova Founders Capital
ExecutiveAssistant
“Executive Assistant at Nova Founders Capital. Skills: Personal logistics, Travel management, Household coordination. Manage daily logistics and priorities. Remove unnecessary decisions”
What You'll Achieve.
Remove decisions; Remove admin; Remove logistics; Remove friction; Remove unnecessary communication; Principal can focus on business; Principal can focus on family; Principal can focus on health; Principal can focus on high-value work; Principal spends less time on admin; Principal spends less time on logistics; Principal spends less time on small decisions; Travel is smooth; Calendar is protected; Emails filtered effectively; Household running smoothly; Personal logistics running smoothly; Food handled proactively; Appointments handled proactively; Errands handled proactively; Local admin handled proactively; Assistant understands preferences; Assistant makes good decisions; Principal feels life is calmer; Principal feels life is simpler; Principal feels life is more focused
Industry & Context.
Problem-solving ability; Solve problems independently; Solve issues before arrival; Solve small problems
Regular travel, Occasional evening or weekend flexibility, Confidentiality agreement required
What They're Looking For.
Must Have
Fluent Portuguese, English, Based near Lisbon / Cascais / Oeiras, Able to work in person, Able and willing to travel, organisational skills, Excellent discretion and confidentiality, Comfortable with both executive-level tasks and practical lifestyle tasks, problem-solving ability
Nice to Have
Experience as a private PA, EA, lifestyle manager, family office assistant, luxury concierge, Experience supporting entrepreneurs, founders, executives or high-net-worth families, Experience with travel planning and household coordination, Experience managing inboxes, calendars and suppliers, local knowledge of Portugal, Valid driving licence
What You'll Do.
Manage daily logistics and priorities
Remove unnecessary decisions
Coordinate appointments
Create life-smoother systems
Manage and protect calendar
Reply on behalf of principal
Manage communication channels
Reduce communication noise
Create travel itineraries
Travel ahead or alongside principal
Stock household items
Manage dietary preferences
Manage health appointments
Handle Portuguese bureaucracy
Speak with local suppliers
How You'll Work.
Team & Collaboration
Work with household staff; Work with external providers; Coordinate with maid
Communication Scope
Excellent in Portuguese; Excellent in English
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