NODA AI
technology
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Assistant at NODA AI. Skills: Executive Assistant, Organizational skills, Time-management skills, Communication skills, Discretion, Professionalism, Proficiency with Microsoft Office. Manage complex calendars, schedule meetings, and coordinate travel for executives. Prepare and edit correspondence, communications, presentations, and other documents”
What You'll Achieve.
ensure their time and priorities are effectively managed; keep things moving, aligned, and on track; ensure smooth daily operations
Industry & Context.
U. S. Citizen, up to 5% travel
What They're Looking For.
Must Have
3+ years of experience as an Executive Assistant, Administrative Assistant, or similar role, Exceptional organizational and time-management skills, written and verbal communication skills, High level of discretion and professionalism, Proficiency with Microsoft Office, and modern productivity tools, Ability to work independently, prioritize effectively, and thrive in a fast-paced environment, A proactive mindset with a sense of ownership and attention to detail
Nice to Have
experience in a startup or technology company
What You'll Do.
Manage complex calendars
and coordinate travel for executives
Prepare and edit correspondence
Act as a liaison between executives
and external partners
Support board meetings
and other high-profile engagements
Handle confidential information with discretion and professionalism
Anticipate the needs of executives to ensure smooth daily operations
Serve as the primary point of contact for office operations and facilities
Oversee office inventory
ordering supplies and ensuring availability of resources
Coordinate and book domestic and international travel
ground transportation
and itineraries for executives
Process and reconcile select employee travel reimbursements in compliance with company policy
Assist with special projects
and team initiatives as needed
How You'll Work.
Team & Collaboration
Act as a liaison between executives, team members, and external partners
Communication Scope
written and verbal communication skills
Full Job Description
EXECUTIVE ASSISTANT – NODA AI Location: Austin, TX (Hybrid on-site, with up to 5% travel) Clearance Requirement: U.S. Citizen ABOUT NODA NODA is a veteran-owned, venture-backed technology company that is transforming how unmanned systems collaborate in complex, mission-critical environments. We are developing next-generation solutions that enable the autonomous orchestration of heterogeneous unmanned systems across air, sea, land, and space with vital applications in the defense, intelligence, and commercial sectors. We are looking for an exceptional Executive Assistant to join our team and help keep our Executive team organized, efficient, and focused on what matters most. Joining NODA means working on meaningful technology that pushes the boundaries of autonomy alongside a team that thrives on innovation, rapid iteration, and collaboration. THE ROLE We're expanding our Executive Support function and hiring across multiple roles to partner with our growing leadership team. As Noda scales, we're building out a small but high-impact team of Executive Assistants who will work closely with senior leaders across the business to keep things moving, aligned, and on track. As an Executive Assistant, you will provide high-level support to our Executive team, ensuring their time and priorities are effectively managed. You will be the go-to person for organization, communication, and execution of administrative tasks. This is a dynamic role at a fast-paced startup, perfect for someone who thrives in a high-energy environment and can anticipate needs before they arise. KEY RESPONSIBILITIES - Manage complex calendars, schedule meetings, and coordinate travel for executives - Prepare and edit correspondence, communications, presentations, and other documents - Act as a liaison between executives, team members, and external partners - Support board meetings, investor updates, and other high-profile engagements - Handle confidential information with discretion and professionalism
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