ExecutiveAssistant

THE ROLE As an Executive Assistant, you will provide high-level administrative and organisational support to Managing Directors, ensuring their time is optimally managed and business priorities are met. This position plays a critical role in enabling senior leaders to focus on strategic leadership by managing complex scheduling, communications, and project coordination. Acting as a trusted partner, you will anticipate needs, resolve issues proactively, and contribute to the overall efficiency and success of the leadership team. In this role, you’ll manage calendars, travel arrangements, and meetings with precision, while preparing documents, reports, and presentations to support key initiatives. You will also coordinate projects and events led by the Managing Directors, ensuring smooth execution and timely delivery. Professional liaison with internal teams and external stakeholders will be a core part of your responsibilities, requiring discretion and strong interpersonal skills. Ultimately, your work will enable senior leaders to focus on high-impact decision-making, enhance organisational efficiency, and uphold the company’s reputation through professional representation. This is an opportunity to make a meaningful impact by supporting strategic business goals and fostering collaboration across the organisation. KEY RESPONSIBILITIES Manage complex calendars, prioritising and scheduling meetings, appointments, and events across multiple time zones Coordinate domestic and international travel, including flights, accommodation, visas, and detailed itineraries Prepare, proofread, and format correspondence, reports, presentations, and board materials Screen and manage incoming communications, responding on behalf of Managing Directors where appropriate Organise and support meetings, including agenda preparation, minute-taking, and follow-up on action items Plan and coordinate internal and external events, offsites, and executive workshops Handle confidential informatio