NBCUniversal
media and entertainment
ExecutiveAssistant
Neural analysis suggests this role is
optimal for entry candidates.
“Executive Assistant at NBCUniversal. Skills: Executive support, Schedule management, Meeting coordination, Travel arrangements, Communication, Organization, Attention to detail. Supports all day-to-day activities of the Executive Vice President & Marketing Director Universal Pictures International & President International Distribution Focus Features & Managing Director, Universal Pictures International. Manages schedules”
What You'll Achieve.
Ensure timely submission of expenses; Ensure a smooth end-to-end process for department-wide screenings
Industry & Context.
Anticipating conflicts in advance; Ability to truly multi-task, prioritize and be flexible is essential in a fast paced and highly pressured environment; Ability to think globally whilst respecting cultural norms and accommodating local demands and requirements; Ability to work independently and show a very sense of initiative and intuition; Robust work ethic and ability to calmly handle the demands of the role; Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision; Analytical skills
Willingness to work evenings and weekends with short notice, Flexibility with hours, Willingness to travel internationally if required, Ability to work with confidential and sensitive information with absolute discretion, Hybrid work arrangement (minimum of four days per week in office), External candidates may be required to attend an in-person interview
What They're Looking For.
Must Have
3+ years of experience supporting a senior level executive, Proficient in Microsoft Word, Outlook, PowerPoint, Teams, and Excel, Willingness to work evenings and weekends with short notice and be flexible with hours, Willingness to travel internationally if required
Nice to Have
An expert communicator with the ability to communicate with all levels, especially senior executives – able to follow up on meeting action points and communicate these to direct reports, Experience with advanced international travel bookings and able to navigate meticulous itineraries and demands abroad, Ability to truly multi-task, prioritize and be flexible is essential in a fast paced and highly pressured environment, Ability to work with confidential and sensitive information with absolute discretion, Experience of corporate events, restaurant knowledge etc., Exceptional attention to detail – this really is a key skill meticulous and detailed oriented candidates, Confident and proactive style with maturity and presence commensurate with the profile of the position and the organization, Ability to think globally whilst respecting cultural norms and accommodating local demands and requirements, Ability to work independently and show a very sense of initiative and intuition, Robust work ethic and ability to calmly handle the demands of the role, Demonstrable senior EA experience: a truly committed individual who has experience of supporting a manager across difference time zones, Demonstrate initiative by confidently self-starting improvements to office procedures, reports and processes and requires minimal supervision, Excellent organizational, analytical and administrative skills, together with developed interpersonal skills, telephone manner and attention to detail, Fluent in foreign language(s) is a plus
What You'll Do.
Supports all day-to-day activities of the Executive Vice President & Marketing Director Universal Pictures International & President International Distribution Focus Features & Managing Director
Universal Pictures International
Handles complex travel arrangements
Prepares presentations
Tracks key action items
Serves as a direct liaison with senior-level stakeholders both internally and externally across international territories
Manages complex schedules and coordinates meetings with internal and external stakeholders across multiple time zones
Balances the strict demands of high-level filmmakers and studio executives while anticipating conflicts in advance
Builds and manages agendas
and presentations for meetings
Maintains organized recordkeeping and filing systems for all work
Establishes and maintains positive relationships with internal partners and key external clients
Prepares and processes P-card and expense reports in accordance with divisional travel policy
Ensures timely submission of expenses using current electronic payment systems
Coordinates detailed travel schedules and arrangements
including the collection of required travel documentation
Organizes department-wide screenings by confirming format
and attendee lists to ensure a smooth end-to-end process
Provides support to other department members as needed
Serves as backup for the President of Universal Pictures International and the distribution team
How You'll Work.
Team & Collaboration
Coordinating meetings with internal and external stakeholders across multiple time zones; Establishing and maintaining positive relationships with internal partners; Serving as a direct liaison with senior-level stakeholders both internally and externally; Providing support to other department members; Serving as backup for the President of Universal Pictures International and the distribution team
Communication Scope
Expert communicator with the ability to communicate with all levels, especially senior executives; Ability to follow up on meeting action points and communicate these to direct reports; Developed interpersonal skills; Developed telephone manner
Process & Methodology
Tracking key action items, Building and managing agendas, logistics, and presentations for meetings, conferences, Organizing department-wide screenings
Full Job Description
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. The Executive Assistant supports all day‑to‑day activities of the Executive Vice President & Marketing Director Universal Pictures International & President International Distribution Focus Features & Managing Director, Universal Pictures International. This globally focused role includes managing schedules, coordinating meetings, and handling complex travel arrangements. Responsibilities also include preparing presentations, tracking key action items, and serving as a direct liaison with senior‑level stakeholders both internally and exte
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