Moonlake
AI
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at Moonlake. Skills: Organizational ability, Attention to detail, Responsiveness, Reliability. Manage complex calendars. Schedule meetings”
What You'll Achieve.
Keep the company running efficiently at scale; Help leadership stay focused on execution; Help leadership stay focused on hiring; Help leadership stay focused on product development; Help leadership stay focused on strategic priorities; Scale the organization without operational breakdown
Industry & Context.
What They're Looking For.
Must Have
Exceptional organizational ability, Extremely high attention to detail, written and verbal communication skills, High responsiveness and reliability, Ability to handle ambiguity and rapid context switching, operational instincts, Calm, professional presence under pressure, Ability to prioritize effectively across competing demands, Comfort working closely with highly technical teams and leadership
Nice to Have
Experience supporting technical founders or AI companies, Startup or hyper-growth company experience, Recruiting coordination experience, systems/process thinking, Ability to improve operational workflows independently, Experience coordinating across engineering or research organizations
What You'll Do.
Manage complex calendars
Support leadership with operational execution
Support leadership with prioritization
Coordinate recruiting logistics
Coordinate candidate logistics
Coordinate interview logistics
Organize internal workflows
Organize documentation
Organize communication
Drive follow-through across teams
Drive follow-through with external stakeholders
Manage onsite coordination
Manage company logistics
Support recruiting operations
Support hiring operations
Improve organizational systems
Improve process efficiency
Ensure leadership teams stay organized
Ensure leadership teams stay responsive
Operate as a trusted execution partner
How You'll Work.
Team & Collaboration
Work closely with leadership; Coordinate across teams; Coordinate with external stakeholders; Work closely with highly technical teams
Communication Scope
written and verbal communication skills
Full Job Description
Introducing Moonlake, AI for creating world simulations. ABOUT MOONLAKE Moonlake is building the frontier of interactive world models: systems that generate, simulate, and reason over 3D environments for embodied AI, robotics and gaming. We develop the simulation infrastructure to build worlds (e.g., assets, scenes, digital twins) at scale. Our team sits at the intersection of: - Embodied AI - Robotics simulation - Interactive 3D worlds - World models - Real-time generation - AI infrastructure Moonlake is building the next generation of AI infrastructure for interactive digital worlds. Our mission is to enable anyone to create, simulate, and interact with rich environments using natural language and multimodal inputs, turning simple ideas into worlds with structure, logic, and agents that can perceive and act. Our team has raised $28M in seed funding from NVIDIA Ventures, Threshold Ventures, AIX ventures and notable angels including Naval Ravikant and Jeff Dean to build the foundational layer for the future of AI - powering everything from creative tools and games to robotics training, simulations, and digital twins. Our goal is to make building and experimenting with these environments as accessible and scalable as publishing video on the internet. The Role We’re looking for an Executive Assistant to operate as a high-leverage organizational partner to leadership and help keep the company running efficiently at scale. This is not a traditional calendar-management-only EA role. The ideal candidate is: - highly operational, - deeply organized, - proactive, - detail-oriented, - calm under pressure, - and capable of operating in fast-moving, ambiguous environments. The right person will become deeply embedded in the operating rhythm of the company and help leadership stay focused on execution, hiring, product development, and strategic priorities. What You’ll Do - Manage complex calendars, scheduling, and meeting coordination - Support leadership with operational execu
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