Medtronic
healthcare
ExecutiveAssistant
“Executive Assistant at Medtronic. Skills: administrative support, operational support, organizational skills, communication skills, confidentiality. Provide high-level administrative and operational support to the Site Leader and Leadership Team. Plan and coordinate Leadership Team meetings, Town Halls, offsites, and strategic sessions”
What You'll Achieve.
ensure an excellent employee and visitor experience; enhance site efficiency
Industry & Context.
certified on-site first aider
What They're Looking For.
Must Have
CFC in Business Administration (or equivalent), Federal Certificate, or Bachelor's degree, solid experience (3–5 years minimum) in an administrative or executive assistant role, ability to manage multiple priorities independently, Excellent organizational and interpersonal skills, comfortable engaging with both senior leadership and all levels of staff, natural ability to build trust, sense of confidentiality, professionalism, and discretion when handling sensitive or strategic information, Fluent English required (written and spoken), ability to communicate effectively in a multicultural environment, produce high-quality internal communications
Nice to Have
ideally in an industrial or international environment
What You'll Do.
Provide high-level administrative and operational support to the Site Leader and Leadership Team
Plan and coordinate Leadership Team meetings
and strategic sessions
Oversee daily site operations: meeting rooms
Coordinate visitor and candidate experience
Ensure compliance with company policies across expenses
and vendor management
Drive continuous improvement by developing templates
and standardized practices that enhance site efficiency
Handle confidential and strategic information with the utmost discretion and professionalism
Support workplace health & safety as a certified on-site first aider
Draft and distribute internal communications
and leadership presentations
Facilitate communication between departments
Coordinate employee recognition and milestone gestures
Act as a trusted relay between employees and the Leadership Team
Manage general inquiries
and emails and support employees with administrative and operational needs
Create and manage Purchase Orders (POs); coordinate invoice follow-up
Guide employees to organize internal events or initiatives
Organize and coordinate internal events
team-building activities
Manage all event logistics
Coordinate site visits for guests
Support ERG (Employee Resource Group) initiatives and events
How You'll Work.
Team & Collaboration
engaging with both senior leadership and all levels of staff; Facilitate communication between departments, management, and employees; Act as a trusted relay between employees and the Leadership Team; Guide employees to organize internal events or initiatives by sharing best practices and connecting them with the right resources
Communication Scope
Fluent English required (written and spoken); ability to communicate effectively in a multicultural environment; produce high-quality internal communications; Excellent interpersonal skills
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