Manulife
financial services
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid candidates.
“Executive Assistant at Manulife. Skills: administrative support, organization, meeting planning, calendar management, travel coordination, expense reporting, communication. Provide diverse and advanced administrative support VP level staff.. Schedule meetings and prepare agendas.”
What You'll Achieve.
ensure the accurate and timely completion of tasks.
Industry & Context.
Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy
Handle details involving foreign travel including entry papers, currency, passports, and visas.
What They're Looking For.
Must Have
2-5 years of related administrative assistant experience, Proficiency in all MS Office applications, as well as technology savvy, Broad understanding of the organization’s policies and practices., Ability to work in a global work environment, oral/written communication skills required to interact with senior officers and representatives, Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through), Ability to manage complex and sensitive work situations with sound judgement, discretion, and empathy, Highly collaborative and results-oriented, interpersonal skills and ability to work effectively across cultures
Nice to Have
Bachelor’s degree in administration, business or relevant areas, Project management experience preferred
What You'll Do.
Provide diverse and advanced administrative support VP level staff.
Schedule meetings and prepare agendas.
Relieve executive and/or officer of details and advanced administrative duties.
take action whenever possible.
Manage complex calendars that change frequently
Own the draft of invites and be proactive to incorporate additional context for attendees
Serve as the defacto office manager for staff on the floor.
Perform other duties as assigned
such as taking minutes of meetings
or other administrative functions to support departmental meetings.
Arrange and coordinate travel and meeting schedules
including travel agendas and meeting schedules.
Handle details involving foreign travel including entry papers
Complete expense reports and maintain detailed records of expenses.
May prioritize meeting requests
personally responding whenever possible using judgment on potentially urgent matters.
Communicate information to and from the executive/officer to and from a wide range of internal and external contacts.
Manage projects as assigned and ensure the accurate and timely completion of tasks.
organize and schedule own work.
Follow up with billing related matters or expense charge discrepancies.
Assist with the planning and implementation of departmental events and activities
Assist in creating draft presentations
Minor admin assistance to the team
Acts as back-up to other Executive Assistants on team
Ability to be agile as priorities and request change
How You'll Work.
Team & Collaboration
Highly collaborative; interpersonal skills and ability to work effectively across cultures; Acts as back-up to other Executive Assistants on team
Communication Scope
oral/written communication skills required to interact with senior officers and representatives; Communicate information to and from the executive/officer to and from a wide range of internal and external contacts.
Process & Methodology
Manage projects as assigned and ensure the accurate and timely completion of tasks., Excellent meeting planning and organizational skills (planning, coordination, priority setting, task management and follow through), Project management experience preferred
Full Job Description
Manulife is a leading international financial services provider, helping people make decisions easier and lives better. Help shape the future you want to see — and discover that better can take you anywhere you want to go. Our **Marketing Team** is looking for an**Executive Assistant** to provide diverse and advanced administrative support VP level staff. If you have administrative experience and a passion for organization, we want to hear from you! _*This role is open to both US and Canadian applicants._ **Position Responsibilities:** * Schedule meetings and prepare agendas. * Within established guidelines, relieve executive and/or officer of details and advanced administrative duties. Personally, take action whenever possible. * Manage complex calendars that change frequently * own the draft of invites and be proactive to incorporate additional context for attendees * Serve as the defacto office manager for staff on the floor. * Perform other duties as assigned, such as taking minutes of meetings, or other administrative functions to support departmental meetings. * Arrange and coordinate travel and meeting schedules, including travel agendas and meeting schedules. Handle details involving foreign travel including entry papers, currency, passports, and visas. * Complete expense reports and maintain detailed records of expenses. * May prioritize meeting requests, personally responding whenever possible using judgment on potentially urgent matters. * Communicate information to and from the executive/officer to and from a wide range of internal and external contacts. * Manage projects as assigned and ensure the accurate and timely completion of tasks. * Generally, plan, organize and schedule own work. * Follow up with billing related matters or expense charge discrepancies. * Assist with the planning and implementation of departmental events and activities * Assist in creating draft presentations * Minor admin assistance to the team * Acts as back-up to other Executi
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