LLNL
Research
ExecutiveAssistant
Neural analysis suggests this role is
optimal for mid candidates.
“Executive Assistant at LLNL. Skills: Executive support, Calendar management, Meeting coordination. Perform advanced administrative duties. Manage complex calendars”
Industry & Context.
Problem-solving skills; Decision-making skills
Active security clearance
What They're Looking For.
Must Have
Active DOE Q-level clearance, Active Top-Secret clearance, Broad experience supporting senior management, Advanced executive assistant skills, Fast, accurate keyboarding, Excellent grammar, Proofreading and editing, Expert level PC skills, Expertise preparing presentations, Experience using Excel, Effective judgment and discretion, Demonstrated problem-solving skills, Demonstrated decision-making skills, Advanced organizational skills, Attention to detail, Accuracy, Flexibility, Prioritize multiple complex tasks, Work under time constraints, Meet short deadlines, Frequent interruptions, Broad experience identifying technology solutions, Broad experience evaluating technology solutions, Broad experience implementing technology solutions, Leverage AI tools, Leverage emerging technologies, Advanced communication skills, Advanced interpersonal skills
Nice to Have
Experience with LLNL systems, Experience using Outlook, Experience using SharePoint, Experience using MS Teams, Experience using Webex, Experience in classified environment
What You'll Do.
Perform advanced administrative duties
Manage complex calendars
Coordinate high-level meetings
Coordinate communications
Oversee PAD signature process
Arrange extensive travel
Drive operational efficiency
Deploy emerging technologies
Serve as central point-of-contact
Interface with senior-level personnel
Disseminate information
Represent PAD in administrative matters
Coordinate scheduling of meetings
Provide oversight of planning
Complete administrative arrangements
Review meeting recordings
Identify key discussion points
Identify action items
Serve as project leader
Mentor administrative staff
Compose correspondence
Handle sensitive personnel information
Coordinate foreign travel
Coordinate domestic travel
Determine executive action
Refer matters for action
Resolve administrative issues
Assist other administrative personnel
Back up other administrative personnel
Originate administrative practices
Implement administrative practices
Increase effectiveness
Identify administrative technology solutions
Evaluate administrative technology solutions
Implement administrative technology solutions
Streamline business processes
How You'll Work.
Team & Collaboration
Senior-level staff; Senior Management; All levels of management
Communication Scope
Interpersonal skills
Process & Methodology
Lead administrative projects
Full Job Description
Join us and make YOUR mark on the World! Lawrence Livermore National Laboratory (LLNL) has turned bold ideas into world-changing impact advancing science and technology to strengthen U.S. security and promote global stability. Our mission spans four critical national security areas nuclear deterrence, threat preparedness, energy security, and multi-domain defense empowering teams to take on the toughest challenges of today and tomorrow. With a culture built on innovation and operational excellence, LLNL is a place where your expertise can make a real impact. We have an opening for an Executive Assistant. You will perform a full range of advanced, complex, diverse, and sensitive administrative duties in support of the Principal Associate Director (PAD) and supporting staff, including managing complex calendars, coordinating high-level meetings and communications, overseeing the PAD signature process, arranging extensive travel, and driving operational efficiency through AI tools and emerging technologies. You will serve as the central point-of-contact for the PAD Office and senior leaders, interfacing with senior-level internal and external personnel, including government officials, to exchange, gather, and disseminate information. This position is in the Engineering Principal Associate Director's Office. You will * Represent the Principal Associate Director (PAD) in daily administrative matters, clarifying, coordinating, communicating, and disseminating information on behalf of the PAD, and serve as a central administrative point-of-contact for the Directorate; interact with all levels, both internal and external personnel, to achieve Directorate goals. * Plan, organize, and coordinate the PAD’s complex calendar with authority to commit time; coordinate scheduling of intricate meetings both on-site and off-site, and provide oversight of planning and completion of administrative arrangements for high level meetings and special events. * Research, analyze, prepare, an
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