Jll
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Mid+ candidates.
“Executive Assistant at Jll. Skills: Executive administration, Financial reporting, Investor relations. Manage complex calendars for executives. Proactively identify calendar conflicts”
Industry & Context.
Problem-solving abilities; Anticipate executive needs
Work beyond standard business hours
What They're Looking For.
Must Have
Eight or more years of progressive administrative experience, Minimum of three years directly supporting C-level executives, Proven track record of handling highly confidential and sensitive financial information, Advanced proficiency in Microsoft Office Suite, Advanced proficiency in Microsoft Teams, Exceptional organizational and time management capabilities, Proven ability to manage multiple competing priorities, Meet tight quarterly reporting deadlines, Maintain composure under pressure, Superior written communication skills, Superior oral communication skills, Demonstrated problem-solving abilities, Proactive mindset to anticipate executive needs, Recommend solutions independently, Flexibility to work beyond standard business hours
Nice to Have
Experience working in public company finance, Experience working in accounting, Experience working in investor relations, Experience working in professional services environments, Familiarity with financial terminology, Familiarity with accounting concepts, Familiarity with earnings processes, Familiarity with investor relations activities, Background in planning and executing earnings calls, Background in planning and executing investor days, Background in planning and executing board meetings, Background in planning and executing shareholder events, Ability to quickly learn new financial systems, Ability to quickly learn new reporting platforms, Ability to quickly learn new business processes, Interpersonal savvy
What You'll Do.
Manage complex calendars for executives
Proactively identify calendar conflicts
Recommend calendar solutions
Coordinate across global time zones
Optimize executive schedules
Orchestrate travel arrangements
Manage meeting logistics
Plan events for board meetings
Plan events for investor conferences
Plan events for earnings calls
Plan events for financial leadership meetings
Ensure seamless execution of event details
Compose correspondence
Prepare financial reports
Prepare presentations
Create polished documents for executive signature
Serve as primary point of contact
Screen communications
Redirect inquiries appropriately
Provide exceptional stakeholder service
Process expense reports
Process wire transfers
Process budget allocations
Maintain organized executive files
Maintain financial documentation
Ensure compliance with record-keeping requirements
Support onboarding activities for new finance team members
Collaborate with broader financial leadership team
Manage sensitive financial information
Manage confidential accounting information
Manage confidential investor relations information
Demonstrate professional tact in interactions
How You'll Work.
Team & Collaboration
Finance leadership team; Investment community; Finance organization
Communication Scope
Investor communications; Executive presentations; Professional correspondence
Full Job Description
**JLL empowers you to shape a brighter way**. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. # Executive Assistant – JLL **Location:** Onsite – Chicago, IL headquarters **What this job involves:** We are seeking an exceptional Executive Assistant to support our Global Chief Accounting Officer (CAO) and Investor Relations Officer at JLL's Chicago headquarters. This role demands a high-performing professional who thrives in a fast-paced, dynamic finance and investor relations environment while managing highly confidential financial and strategic matters. As a strategic partner to our finance leadership, you'll serve as the vital operational hub that enables our executives to focus on driving JLL's global financial reporting and investor communications forward. This position offers a unique opportunity to work at the intersection of executive leadership and corporate finance in one of the world's leading commercial real estate services firms. Your ability to anticipate needs, exercise sound judgment, and maintain absolute discretion will be essential to success in this role, particularly during critical reporting periods and investor engagement activities. **What your day-to-day will look like:** * Managing complex calendars for both executives, proactively identifying conflicts and recommending solutions while coordinating across global time zones to optimize their schedules during quarterly earnings cycles and investor meeting periods. * Orchestrating travel arrangements, meeting logistics, and event p
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