InterSystems
ExecutiveAssistant
Neural analysis suggests this role is
optimal for Senior candidates.
“Executive Assistant at InterSystems. Skills: Executive Assistant, Administrative Support, Calendar Management, Travel Coordination, Meeting Coordination, Communication, Organization, Prioritization, Discretion, Confidentiality. Provide comprehensive executive and administrative support to the Country Manager and other C-Level executives. Manage dynamic calendars for the Country Manager and designated executives”
Industry & Context.
problem-solving skills with a proactive and adaptable approach
on-site, professionalism, discretion, and attention to detail
What They're Looking For.
Must Have
5+ years of experience supporting senior leadership or C-Level executives in multinational or fast-paced corporate environments, Advanced bilingual proficiency in English and Spanish, both written and spoken, Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools such as Teams, Zoom, and SharePoint, Experience coordinating complex travel arrangements, executive meetings, and corporate events, Excellent organisational, prioritisation, and time management skills, with the ability to manage multiple responsibilities simultaneously, Excellent interpersonal and communication skills, with the ability to interact effectively with all levels of the organisation, Ability to work under pressure and respond effectively to changing priorities
What You'll Do.
Provide comprehensive executive and administrative support to the Country Manager and other C-Level executives
Manage dynamic calendars for the Country Manager and designated executives
Coordinate internal and external meetings
Act as a liaison between executives and internal/external stakeholders
and manage correspondence
Prepare presentations
and executive documentation
Coordinate domestic and international travel arrangements
Coordinate logistics and support for visiting executives
Provide support for conferences
and internal corporate activities
Take meeting minutes when required
and review professional communications and documentation in English and Spanish
Maintain accurate records
and confidential documentation
Support expense reporting
and other administrative processes
Collaborate closely with cross-functional teams
Support internal communications
operational coordination
and administrative process improvements
Provide flexible support on ad-hoc projects and business priorities
How You'll Work.
Team & Collaboration
Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-up; Collaborate closely with cross-functional teams including HR, Finance, IT, Facilities, Sales, and Regional/Global teams; Support internal communications, operational coordination, and administrative process improvements; team player with a collaborative mindset and positive approach to teamwork; ability to build effective working relationships across teams and organisational levels
Communication Scope
excellent communication skills; Advanced bilingual proficiency in English and Spanish, both written and spoken; Excellent interpersonal and communication skills, with the ability to interact effectively with all levels of the organisation; Ensure effective communication and timely follow-up; Draft, proofread, and review professional communications and documentation in English and Spanish
Full Job Description
Executive Assistant to Country Manager Location: Ciudad Empresarial, Huechuraba, Región Metropolitana (on-site) The Executive Assistant will provide comprehensive executive and administrative support to the Country Manager and other C-Level executives in Santiago, Chile. The position requires a highly organised, proactive, and service-oriented individual with excellent communication skills, strong business judgement, and the ability to manage multiple priorities in a fast-paced international environment. The successful candidate will play a key role in ensuring smooth day-to-day operations, managing complex schedules and executive priorities, coordinating business activities, and supporting internal and external stakeholder engagement with professionalism, discretion, and attention to detail. Key Responsibilities: Manage dynamic calendars for the Country Manager and designated executives, including meetings, appointments, and strategic business activities. Coordinate internal and external meetings, including agenda preparation, logistics, briefing materials, and follow-up on action items. Act as a liaison between executives and internal/external stakeholders, ensuring effective communication and timely follow-up. Screen, prioritise, and manage correspondence, emails, calls, and requests with a high level of professionalism and confidentiality. Prepare presentations, reports, meeting materials, and executive documentation as required. Coordinate domestic and international travel arrangements, including flights, accommodation, transportation, visas, itineraries, and travel documentation. Manage travel-related changes and logistical issues efficiently and proactively. Coordinate logistics and support for visiting executives, leadership meetings, customer meetings, and company events. Provide support for conferences, workshops, off-site meetings, and internal corporate activities. Take meeting minutes when required and ensure appropriate follow-up on key actions and del
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