ExecutiveAssistant

## Description Hello, we’re Instrumentl. 👋 Nonprofits do some of the most important work in the world, and most of them are still managing grants in spreadsheets. We’re fixing that.  Instrumentl is a profitable, hypergrowth, YC-backed SaaS platform building the operating system for grant-funded organizations. More than 5,500 nonprofits use Instrumentl to discover, track, and win grant funding, from local community organizations to the San Diego Zoo and the University of Alaska. Collectively they’ve moved over $1 billion through our platform. We’re doubling year over year, customers love us (NPS 65+, Ellis PMF 60+), and we’re hiring people who want to build something that matters. ## About the role You'll be the Executive Assistant to Instrumentl's two co-founders, owning their calendars and the day-to-day that keeps them focused, while keeping our Oakland office running on your in-office days. They're ready to fully hand off scheduling and office logistics, and you'll take that on from the start. There's real room to grow here: as you build trust, the role expands into supporting more of our leadership team. This is a full-time role, and we move fast. ## What you'll do Calendar & scheduling Own the co-founders' calendars, resolving conflicts and protecting focus time without sending decisions back up. Coordinate complex scheduling across the leadership team and external parties, always holding a week-plus view. Manage silent holds, reprioritize on the fly, and keep both calendars accurate and current. Partner with recruiting to schedule candidate interviews quickly and cleanly. Office coordination (Oakland) Run day-to-day office operations on your in-office days: lunches, supplies, packages, and marketing materials. Own vendor coordination and keep the office stocked so the team never has to think about it. Support on-site logistics for meetings and visitors. Leadership-level admin & follow-through Own follow-through on what the co-founders hand off so nothing slip